Board Members in Attendance:

Kevin Nelson (Interim President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Tony Mackzum (k/1 Football), Jared Lindsay (5^th grade Football), Nikki Forster (5^th grade Football), Angie Harden (5^th grade Football), and Heather Rich (2^nd grade Cheer)

 

Motions to Accept Previous Meeting Minutes:

1^st-  Christina McCoy

2^nd-  Shannon Walton

 

President’s Report:

• Renewed focus this year on professionalism and the kids in the program. This includes:
  • Being good stewards of finances/budgets
  • Communication- LYF has switched from Blue Sombrero to Team Snap for registration. Added benefits of more functional LYF-wide communications.
  • New e-mails have been established for LYF Board members. This will allow continuity when new Board members are elected:
    • Kevin Nelson- President: President@lovelandyouthfootball.com
    • Andrea Jones- 1^st VP: 1^stVP@lovelandyouthfootball.com
    • Doug Hyrne- 2^nd VP: 2ndVP@lovelandyouthfootball.com
    • Christina McCoy- Cheer Director: cheerdirector@lovelandyouthfootball.com
    • Drew Dahlke- Football Director: FootballDirector@lovelandyouthfootball.com
    • Aaron Anderson- Assistant Football Director: AsstFBDirector@lovelandyouthfootball.com
    • Shannon Walton- Assistant Cheer Director: AsstCheerDirector@lovelandyouthfootball.com
    • Beth Gilpin- Treasurer: Treasurer@lovelandyouthfootball.com
    • Nicole Mertes- Secretary: Secretary@lovelandyouthfootball.com
    • Jen Cook- Assistant Secretary: AsstSecretary@lovelandyouthfootball.com
  • The Board is also now using Microsoft Teams for LYF communications, which allows communications to be grouped together by topic and helps with organization. Our Microsoft software is free to LYF for 10 years.

• Tiger Bowl: proposed pre-season bowl game weekend hosted in Loveland
  • Contact has been made with the Loveland Varsity Head Football Coach- Coach Cruse
  • Details are still being solidified
  • Thought is that grades 4, 5, and 6 would play games on the High School Turf if possible and available on a Saturday and Sunday. Grades k/1, 2, and 3 would play games on the LYF Field on Saturday and Sunday.

 

Motions to accept President’s Report:  1^st-  Christina McCoy                         2^nd- Beth Gilpin

 

 

1st Vice President’s Report:

• Moving forward
  • Concession updates are being considered. More information on that to follow
  • There will be a clean up day….date is to be determined. We will need assistance with that.
  • Gate and Concession volunteer spots will now be together on one sign up genius.
    • New guidelines for volunteering are being considered

Motions to accept 1^st VP report: 1^st-  Christina McCoy 2^nd- Shannon Walton

2^nd Vice President’s Report:

• Getting Team Snap registration ready. Registration is planned to start on March 1, 2020
• Kevin Nelson has been working hard to update the LYF website. That should be up and running soon!
• Planning a registration/fundraising event for March 15, 2020 at the Fowling facility. More info to follow.

 

Motions to accept 2^nd VP report:  1^st-   Beth Gilpin                            2^nd- Shannon Walton

Treasurer’s Report:

• Beginning balance =

Ending balance =

• Late 2019/Early 2020 Expenses:
  • $95 for field Winterization
  • $542.25 Coca-Cola Bill
  • $22.33 for Insurance
  • $650 for Tiger Ball
  • $1,149.00 for Team Snap fees
• 2019 Review
  • Income: largest sources of income are from registrations, as well as Gate fees collected, and concession earnings.
  • Additional income comes from corporate kickbacks, fundraisers, and interest.
  • Expenses: Largest expenses are concession stand supplies, field costs, equipment/uniforms (in 2020, many helmets need to be re-conditioned), referee/clock operator fees, HUDL/Team Snap fees, Administrative fees (insurance, background checks for coaches, GCYFL fees), and charitable contributions (high school scholarships).  Minor expenses include supplies for Homecoming, supplies for 6^th grade sendoff, and annual awards (championship game winners).
• The LYF Board reviewed the proposed 2020 Budget at a budget meeting in January, and this proposed budget was presented line-by-line.
  • Proposed budget projects just under a $6,000 profit in 2020.
  • There will be a link LYF members can use to access and view the 2020 Budget
  • A motion was made by Shannon Walton to approve the proposed 2020 Budget. The motion was seconded by Doug Hyrne.  All members in attendance voted in favor of the proposed budget, no members were opposed.  The 2020 Budget was approved.
• There will be new procedures for concession and gate money for the 2020 season. More information will follow.
• LYF will be switching to a new bank for our banking needs, and new accounting software will be purchased in the near future.

 

 

Motions to accept Treasurer’s report:  1^st-  Andrea Jones                2^nd-  Drew Dahlke

Secretary’s Report:

• Next meeting will be Sunday, February 23rd at 7:00 PM. The meeting will be held at Loveland City Hall
• Upcoming work: setting up a meeting with the High School (Athletic Department and Head Varsity Football Coach), determining our field usage fees (practice spaces as well as fees charged for use of High School turf field), and further specifying the city’s responsibilities for the LYF Field.
• LYF Board meeting dates have been set for 2020, and the meeting space at Loveland City Hall has been reserved for all meeting dates
• We are considering a different distribution method for monthly meeting minutes.
• Team/Squad end of season financial reports: Just waiting on two teams to submit their statements.

Motions to accept Secretary’s report:  1^st- Christina McCoy                         2^nd-  Shannon Walton

Cheerleading Report:

• The cheer camp will again be offered at the High School this summer. The dates for the camp are July 28^th-July 31^st 2020
• Coaches will attend a session the evening before cheer camp begins: July 27^th
• The uniform package pricing has increased slightly to $204 for a full uniform. Purchasing the uniform as a package is cheaper than ordering each piece individually.
• The cheer coach survey will close on January 31, 2020. 45 surveys have been returned.
• The cheer director and assistant cheer director will have meetings with each coach beginning end of February to review the surveys.
• LYF will be purchasing one set of pink pom-poms for all squads to share during the month of October.
• There will be uniform fittings and a cheer uniform consignment sale in May. More information to follow.

 

Motions to accept Cheerleading report:  1^st-              Shannon Walton                        2^nd- Andrea Jones

 

Football Director’s Report:

• Football surveys: received 28 so far. Hoping to get more responses in coming weeks.  After the surveys are gathered, survey feedback will be shared with coaches.
• GCYFL news:
  • League officials are re-aligning divisions. These divisions are based on organizations as a whole, and we want to maintain our pod schedule so that all Loveland teams play at the same location on game days as much as possible.  Loveland with be in the Silver East division along with Kings, Little Miami Gold, and Milford.
  • The league is considering some playoff changes
  • There will be some new rule changes, which will be discussed in coach meetings. There is discussion of eliminating player exemptions.  There are minor punting changes, and there will be new age limit rules and restrictions for 6^th grade…there will be a 150 lb. weight limit to run the ball on offense.
  • The league is now requiring teams to pay a deposit. A deposit would be forfeited if Loveland would leave GCYLF after February 1, 2020.
• Coach meetings will start soon
• Loveland must declare teams to GCYFL by June 1, 2020.
• Clarification: teams can be practicing plays any time (including prior to the season).  No hitting until the official start of the season though!
• Practices can officially begin on July 13, 2020. The first regular season games will be the weekend of August 15, 2020.  Playoffs will occur at the end of October, with championship games on November 1, 2020.
• HUDL- LYF will pay for HUDL for 4^th, 5^th, and 6^th grade football teams. K/1, 2^nd, and 3^rd grade teams could have parents record games and share with the coaches/team.

 

Motions to accept Football Director’s report:  1^st-  Drea Jones                     2^nd- Beth Gilpin

Committee Updates:

• Facilities: concrete and good amount of framing are done on the new press box.  Tarps are covering the work done so far, and the work will continue in the Spring.
• Fundraising: there will be a fundraiser that pairs with a registration opportunity at the Fowling facility on March 15, 2020.  We will have use of the facility for 5 hours.  Still working on details.
  • We will continue fundraising opportunities at local restaurants and host another parents night out. We will explore a fundraising opportunity with Mike’s Car Wash, as well as the possibility of selling programs.
  • Doug also working out details for sponsorship opportunities.

Old Business:

• The nomination process for the LYF President position closed at the end of the November 24^th Kevin Nelson had been nominated for the role, and he had accepted the nomination.  A vote was held with Board members and members in good standing that were present.  Kevin Nelson was officially elected as LYF President for the remainder of the Presidential term.

New Business:

• Scholarship committee will be established at the February meeting
  • Nicole Mertes will chair this committee and will need at least 3 LYF members to volunteer to review scholarship applicants/select recipients. Christina McCoy has volunteered, so we will be looking for at least two more volunteers in February.  Scholarship applications will need to be reviewed between February 28^th and the end of March, 2020.
• A link will be sent to LYF members for a proposed parent code of conduct. Members should review this proposed document, and come to the February meeting prepared to vote for/against this proposed document.  If approved, the completion of a parent code of conduct form will become part of the registration process. (See tab in ByLaws section of website)
• A reminder that members do not need to be members in good standing (member in good standing = 4 meetings attended out of the last 12 meetings held) to volunteer for committees!
  • Tiger Bowl committee: please e-mail Kevin Nelson if interested
  • Disciplinary committee: This is the only committee that does require a member to be in good standing to participate.  We need two more individuals to volunteer for this committee.  If interested, please let a Board member know.
  • Scholarship committee: Looking for at least 2 more volunteers.
• Angie Harden has gathered information from Red Line regarding speed/agility training options. There is also a fundraising opportunity LYF could pursue with Red Line.
• A discussion occurred regarding concerns about registration….particularly at the K/1 level and how we might increase registration numbers.

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Beth Gilpin

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Kim Nelson (5^th grade football), Jen Cook (4^th grade football), Emily Dahlke (k/1 football, 3^rd grade cheer, and 5^th grade football), Angie Harden (5^th grade football), Bernadette Gabaree (4^th grade football), Shane Gabaree (4^th grade football), Dennis Davis (k/1 football and 5^th grade football), Nikki Forster (k/1 football and 5^th grade football), and Amanda Davis (k/1 football and 5^th grade football)

 

Motions to Accept Previous Meeting Minutes:

1^st-  Drea Jones

2^nd-  Christina McCoy

 

President’s Report:

• Met with the City regarding field space and field usage fees. We now have Boyke Park (field near LYF field between playground and the tennis courts at the front of the high school) year-round.  LYF will have use of the Phillips Park outfield spaces after August 1, 2020.
  • Our field usage fees for 2020 will be $1,100
  • We continue to work with the City to determine their responsibilities when it comes to the LYF field vs. our responsibilities, as well as extras when it comes to Boyke Park such as any extra lining requests.
  • Since we now have that Boyke Park space year-round, and since limited practice (no hitting) is now allowed in the off-season, some coaches may begin holding sessions in this space.
• Aaron Anderson has resigned from his role as Assistant Football Director due to work commitments. We thank him for his time, service, and dedication to LYF.
  • Nominations will be accepted immediately and continue through the next meeting for this position. If you have questions about this Board position, please reach out to a Board member.  Nominations can be made by e-mailing the nomination committee:
    • Christina McCoy: CheerDirector@lovelandyouthfootball.com
    • Emily Dahlke: greek4@aol.com
    • Kim Nelson: kimnelson73@gmail.com
    • Corina Sprankles: sprankles@gmail.com
  • Website is now up and running. Please let a Board member know if there is anything you would like to see added, or have pictures you would like us to add to the website!
  • Registration site is almost ready…just a little more work to do before registration opens at midnight on March 1, 2020!
  • Tiger Bowl: in communication with the high school about using the turf field for this event. Once we have a decision on that/availability, we will move forward accordingly.

 

Motions to accept President’s Report:  1^st-  Drea Jones                 2^nd- Drew Dahlke

1st Vice President’s Report:

• Continuing to look at a concessions wish list, and looking into auctions or possible donations from restuarants.
  • Wish list includes stainless steel countertops for sanitary reasons, new shelving, food warmers, a hot dog roller, and a pretzel warmer

Motions to accept 1^st VP report: 1^st-  Beth Gilpin                            2^nd- Shannon Walton

 

2^nd Vice President’s Report:

• Registration will begin at midnight on March 1, 2020. Registration for cheer will close on April 1, 2020, while it remains open for football until June 1, 2020.
  • Football registration will be $170.00 (k/1 still discounted rate, which will be $90), and there will be a $10 sibling discount. For late registrations, there will be a $25 late fee.
• A registration flyer has been created, and will get distributed/e-mailed. Nicole Mertes will e-mail a copy to the Superintendent’s office for approval to be included on the school website.
• We have a couple of registration signs that can be placed around the community, and we will look into ordering more.
• We discussed handing out flyers at the Loveland youth basketball games this week, as well as continuing to cross-promote through other Loveland youth sports.
• A question was asked regarding the schedule for registration money getting deposited into the bank account. Doug and Kevin will look into that.

Motions to accept 2^nd VP report:  1^st-   Christina McCoy               2^nd- Shannon Walton

Treasurer’s Report:

• Beginning balance = $29,450.03

Ending balance = $26, 820.88

• The only income this month was from interest
• Expenses:
  • $75 to purchase Quickbooks for accounting purposes
  • $934 for unpaid 2018 background checks
  • Insurance
  • 2020 GCYFL fees of $600 ($100/team) as well as a required 2020 deposit of $1,000
• In February, we are currently ahead from previous years.
• Looking at sending helmets out within the next two weeks for re-conditioning, which will be a large expense.

Motions to accept Treasurer’s report:  1^st-  Dennis Davis                  2^nd-  Drea Jones

Secretary’s Report:

• Next meeting is on Sunday, April 5, 2020 at 7:00 PM. The meeting will be at Loveland City Hall.  This is a change to the usual schedule due to Loveland Spring Break!

Motions to accept Secretary’s report:  1^st- Beth Gilpin                 2^nd-  Dennis Davis

Cheerleading Report:

• March 13, 2020: Coach survey meeting with head coaches at Christina’s house
• April 1, 2020: Cheer registration will close
• April 16, 2020: Coaches meeting at LYF Field for cheer coaches to go over season expectations.
• May 5 and 7, 2020: cheer consignment sale at Loveland Middle School from 6:00 PM – 7:30 PM.  All items to sell must get to Christina McCoy by April 26, 2020!  All uniform pieces will be accepted to re-sell.
• May 15, 2020: Uniform fittings for all new cheerleaders or those who need to purchase a new uniform at Loveland Middle School.  Purchasing a full uniform package is most economical vs. buying items separately.  Complete uniform package this year will be $204.00.  Jackets are $54.95, but any black jacket is acceptable as part of the uniform.  Parents must bring a smartphone to the uniform fitting to be able to select and pay for uniforms that evening!  Uniform fittings by grade entering in August, 2020:
  • 6^th grade: 4:00 PM – 4:30 PM
  • 5^th grade: 4:30 PM – 5:00 PM
  • 4^th grade: 5:00 PM – 5:30 PM
  • 3^rd grade: 5:30 PM – 6:00 PM
  • 2^nd grade: 6:00 PM – 6:30 PM
  • K/1: 6:30 PM – 7:00 PM
• July 28 – July 31, 2020: Little Cheer Camp at the high school main gym.  Cost will be $40.00, and registration is open now at lovelandsummersportscamps.com.  Discount codes can be made available for cheerleaders receiving free/reduced lunch.

Motions to accept Cheerleading report:  1^st- Drea Jones                 2^nd- Beth Gilpin

Football Director’s Report:

• Coaches meeting will get scheduled soon, hopefully within the

Committee Updates:

• Disciplinary: We still need two additional members for this committee.  Members who volunteer for this committee must be in good standing.  Please let a Board member know if you are willing and able to volunteer in this capacity.
• Facilities: Press box construction will continue once the weather warms up.
• Fundraising: There will be a registration event/fundraiser at the Fowling warehouse on March 15, 2020 from 1:00 PM – 5:00 PM.  The cost will be $20 if you play, but there is no cost if you don’t play.
• Scholarship: Nicole will chair this committee and be responsible for receiving and distributing applications to review.  Christina McCoy, Emily Dahlke, and Amanda Davis volunteered to serve on this committee.
• Tiger Bowl: Several members have volunteered to volunteer on this committee- Angie Harden, Nikki Forster, Ben Thomas, Jen Cook, Bernadette Gabaree, Dennis Davis, Amanda Davis, and Emily Dahlke. Thanks for volunteering!

 

Old Business:

• Angie Harden has gathered information from Redline training facility regarding a fundraiser opportunity. They would set up an obstacle course, and participants would raise money to complete the obstacle course, similar to the walkathon at the schools.  Considering a day in May for this.  LYF would receive 70% of the funds collected from that event.
• Redline training facility has also presented options for speed and agility sessions.
• Doug presented a plan for a 2020 sponsorship program, where businesses can receive benefits such as advertising at the LYF field or in the proposed LYF program booklet for sponsorship.
• The proposed parent code of conduct was posted on the Lovelandyouthfotball.com website for review. Kevin Nelson made a motion to approve this parent code of conduct with the addition of a sentence which indicates that a “failure to comply with the parent code of conduct will result in a referral to the disciplinary committee.”  Nicole Mertes seconded the motion, and a vote took place.  13 in attendance voted for the inclusion of a parent code of conduct, 0 opposed.  Parent code of conduct is approved, and will be part of the registration process.
• Registration opens at midnight on March 1, 2020!

New Business:

• Dennis Davis asked the Board to consider the purchase of a tackling tool, which he estimated to range from $125 - $250. The Board will consider this request as we move forward.

• Doug discussed a volunteer opportunity to assist the NEST program with their ninja challenge obstacle course on April 25, 2020 from 8:30 AM – 4:00 PM at Symmes Park.
  • Shifts would need to be established, and we would need 1 parent, and 2 kids for each shift at each station we help with. Currently, we are committed to helping at the footwork challenge station and the tire pull station.
  • Christina McCoy will assist with a sign up genius for this event.
  • We can likely have our registration signs posted at this event. In addition, it would be great if those who volunteer wear their football jerseys, football t-shirts, or cheer t-shirts to promote LYF at this event!

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Shannon Walton

LYF 4 5 2020

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Andrea Dancy, Nicole Popolin, Monica Shreve, Jen Cook, Emily Dahlke, Nikki Forster, Jared Lindsay, Sara Case, Kim Nelson, Rodney Strayer, Heather Rich, Tiffany Nutter, Kayla Music, and Angie Harden

 

Motions to Accept Previous Meeting Minutes:

1^st-  Drea Jones

2^nd-  Christina McCoy

 

President’s Report:

• Crazy Times
  • Enjoy the time with family!
• TeamSnap
  • Our new registration platform- seems to be working well
  • Download the TeamSnap app for features such as:
    • Roster information
    • Team Chat
    • Photo sharing
    • Calendar
  • Activity level- Conditioning
    • Still anticipating a July 13, 2020 start, so players should be getting and staying active!
  • “Thank You” Letters to Loveland First Responders (based on 2020 grade level)- let’s thank them for their service and efforts during this difficult time!
    • K/1-3^rd graders: Fire Department
    • 4^th-6^th graders: Police Department
    • Drop off date/time/location to be determined
  • Register Now/Pay Later- LYF is extending this offer so you can register players, but have a little time before paying in these uncertain times
    • Select “Offline Payment” at checkout
    • Invoices will be sent in May
    • Payment must be received before jerseys are ordered, or player might not receive those in time for games

 

Motions to accept President’s Report:  1^st-                Christina McCoy                         2^nd-  Drea Jones

 

 

1st Vice President’s Report:

• Currently in a holding pattern during this COVID-19 pandemic
• Concession stand cleanup
  • Date/time to be determined
• Concession upgrades
  • Being considered, but decisions
  • will be made closer to the season

 

Motions to accept 1^st VP report: 1^st-  Christina McCoy                             2^nd- Rodney Strayer

2^nd Vice President’s Report:

• Registration numbers as of April 5, 2020
  • Football
    • K/1 = 6
    • 2^nd = 4
    • 3^rd = 3
    • 4^th = 5
    • 5^th = 11
    • 6^th = 13
  • Cheer
    • K/1 = 23
    • 2^nd = 16
    • 3^rd = 25
    • 4^th = 18
    • 5^th = 15
    • 6^th = 25
  • Football Registration closes at 11:59 PM on June 1, 2020
  • Cheer registration is now closed
  • We have a few yard signs up for registration
  • Will go with same company for coach background checks

 

Motions to accept 2^nd VP report:  1^st-   Beth Gilpin                                         2^nd- Christina McCoy

Treasurer’s Report:

• For the timeframe of February 29, 2020 – March 31, 2020
  • Beginning Balance = $26, 820.88
  • Ending Balance = $35, 703.92
• Income = $8,905.38
  • Registration
  • Corporate contributions
  • Interest
• Expenses = $22.34 for insurance

 

Motions to accept Treasurer’s report:  1^st-                Christina McCoy                         2^nd-  Drea Jones

 

Secretary’s Report:

• Meeting minutes will no longer be e-mailed. Meeting minutes are now posted on our website so that everyone has easy access to them.  The minutes can be found under the “About Us” tab.
• Next meeting will be on Sunday, April 26, 2020 at 7:00 PM. This will be another virtual meeting.
• Jen Cook will be heading up our team reps this year….and handle communications/organization with them. We would love for team reps to be identified as early as possible so we can have meetings and get the reps prepared for the season as early as possible!

Motions to accept Secretary’s report:  1^st-              Christina McCoy                         2^nd-  Drea Jones

 

 

 

Cheerleading Report:

• Coaches Meeting will get established soon. Will change to a virtual meeting most likely
• May 1, 2020: All items for the consignment sale must be dropped off at Christina McCoy’s house (11667 Kosine Drive; Loveland, OH) to be checked and tagged for sale
  • Please place uniform pieces (shell top, skirt, shoes, and/or poms) in a bag
    • Uniforms pieces must be clean
    • Please include your name, phone number, daughter’s grade, and an e-mail address
    • If your items are sold, you will receive the money from the sale. If your uniform pieces do not sell, they will be returned to you as LYF does not have the space to store them.

 

• May 5 and May 7, 2020 from 6;30-7:30 PM: Consignment sale for returning cheerleaders only.  Exact cash only!  Checks or credit cards will not be accepted!  Location will be announced closer to the event based on social distancing restrictions at the time.
  • Uniform shell tops: $20.00
  • Skirts: $15.00
  • Shoes: $15.00
  • Poms: $10.00
• May 15, 2020: Uniform fittings.  Please bring your smartphones to place order!  If needed, there will be virtual uniform fittings.  Location to be determined based on if social distancing restrictions exist at the time.
  • 6^th grade from 4:00-4:30 PM
  • 5^th grade from 4:30-5:00 PM
  • 4^th grade from 5:00-5:30 PM
  • 3^rd grade from 5:30-6:00 PM
  • 2^nd grade from 6:00-6:30 PM
  • K/1^st from 6:30-7:00 PM

 

Motions to accept Cheerleading report:  1^st- Beth Gilpin                               2^nd- Rodney Strayer

Football Director’s Report:

• Equipment
  • Helmets have been sent in for re-conditioning. Business that handles that is still open for business!
  • Jersey/Supply Chain- Drew checking with Riddell.
• League Updates
  • GCYFL has decided that no practices can be taking place at this time due to COVID-19/social distancing
  • Northern Kentucky team has joined GCYFL. Should not affect Loveland really.  They will play in the Gold bracket.  Not likely that we will play them.
• Our division
  • Loveland, Milford, Kings, Little Miami Gold, and Lakota South
• Coaches Meeting
  • Thursday, April 9, 2020
  • This will be a virtual meeting…invitations will be e-mailed to coaches
• Field
  • Drew will get the irrigation system turned back on soon

 

Motions to accept Football Director’s report:  1^st-                Christina McCoy           2^nd- Shannon Walton

 

 

Committee Updates:

• Tiger Bowl: tentatively scheduled for August 1^st and 2^nd, 2020
  • Kevin has reached out to the high school about the turf field. $60/hour charge for the field; $18.75/hour for janitorial services; would have to train someone on the scoreboard.
  • High school unsure of their exact schedule for the turf field yet because of the “camps” that happen there. So, unable to confirm time that turf will be available.
  • So, we will either have bowl games on 2 fields if we can get the turf field, or we will just have bowl games on the LYF field. Using only one field will reduce the money we make on the event.
  • Little Miami has expressed interest in participating in our bowl games, and we in turn, would attend theirs the following weekend.
• Facilities
  • Press Box construction will continue once social distancing restrictions have been lifted and as weather allows.
• Fundraising
  • Fowling fundraiser/registration event had to be postponed. Thanks to local businesses that donated gift cards for prizes/raffles….Trailside Provisions, Loveland Dairy Whip, Fowling Warehouse, and Tender Towne
• Program
  • Going to put together a program with pictures and advertising as a way for LYF to raise funds. Looking for people willing to volunteer on this project!
• Disciplinary
  • Heather Rich has volunteered to serve on this committee. The Executive Board voted,  and unanimously approved her as a member of this committee.
• Scholarship
  • The applications were received and the scholarship committee has come to a majority vote. The high school guidance office has been notified, and recipients will be announced in May.

 

 

Old Business:

• Tackling tool- tabling this discussion for now while we stay conservative with our budget. We will revisit this suggestion if the budget allows in the future.
• NEST Ninja Challenge
  • This event has been postponed
• Redline Training
  • More information to follow on exciting opportunities!

• Assistant Football Director
  • Term is for the remainder of 2020
  • Nominees
    • Jared Lindsay (coach for the 2020 6^th grade football team)
    • Dennis Davis (coach for the 2020 2^nd grade football team)
  • Voting
    • Those voting had to be members in good standing
    • Outcome: Jared Lindsay received the majority of votes and has become the new Assistant Football Director.  Welcome Jared!

New Business:

• Clarification on TeamSnap accounts/names that appear on communications

Motions to Adjourn:

1^st-  Christina McCoy

2^nd- Emily Dahlke

LYF Board Meeting Minutes

April 26, 2020

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Melissa Hendrix, Robin Huffsteder, Seth Jones, Amanda Davis, Michael Veeneman, Maria Veeneman, Amy Crawford, Emily Dahlke, Grant Galloway, Chris Gilpin, Jen Cook, Kim Schildmeyer, Nikki Forster, Patrick Colletta, Sunaye Allen, Tracy Smithers, Aubrey Haskamp, Sara Case, Heather Rich, Bernadette Gabaree, Shane Gabaree, Scott Hendrix, Andrea Dancy, Chasity Haskamp, Kelsey King, Aubrey Haskamp, Shawn Richardson, and Tracy Smithers

 

Motions to Accept Previous Meeting Minutes:

1^st-    Drea Jones

2^nd-  Emily Dahlke

 

President’s Report:

• Still planning on starting the season (first practice) on July 13, 2020. Ultimately, we will follow the Ohio athletic association and GCYFL guidelines.
• We may need to adjust practice fields if baseball needs to use the Phillips Park fields after August 1^st
• TeamSnap still seems to be working well. If there are any problems, please contact Kevin Nelson.
• Activity level: please make sure the kids are stretching and conditioning so they are ready to go when the season begins!
• Great turnout with the thank you letters for the police and fire departments! We had at least 100 thank you cards!
• Register now/pay later: select “offline payment” when you go to checkout if you want to register for football, but want to wait to pay until June.  Money must be received before uniform can be ordered!

 

Motions to accept President’s Report:  1^st-  Shannon Walton          2^nd-  Emily Dahlke

1st Vice President’s Report:

• No major updates. We need to wait to make decisions regarding concession updates until closer to the time the season can begin and the status of the budget at that time.
• The concession stand will be cleaned out and prepped in May/June as the current situation allows.

 

Motions to accept 1^st VP report: 1^st-  Shannon Walton               2^nd- Sara Case

2^nd Vice President’s Report:

• Registration is going smooth- no real problems
• 177 total signed up: 124 for cheer, 56 for football
  • Cheer:
    • k/1 = 24
    • 2 = 16
    • 3 = 24
    • 4 = 18
    • 5 = 15
    • 6 = 26
  • Football:
    • k/1 = 14
    • 2 = 5
    • 3 = 2
    • 4 = 8
    • 5 = 14
    • 6 = 15
  • Question: has the Board considered refunds if for some reason the season is impacted by COVID-19?
    • The Board would have to make that decision when the time comes

 

Motions to accept 2^nd VP report:  1^st-   Beth Gilpin                                         2^nd- Jen Cook

Treasurer’s Report:

• For April, 2020
  • Beginning Balance = $35, 703.92
  • Ending Balance = $37,099.03
• Income = $1,417.45
  • Registration
• Expenses = $22.34 for insurance
• We have paid roughly $1,900 in expenses from the previous year.

 

Motions to accept Treasurer’s report:  1^st-                Shannon Walton                        2^nd-  Nikki Forster

Secretary’s Report:

• Next meeting will be held on Sunday, May 31, 2020 at 7:00 PM. We will communicate if this meeting will be a virtual meeting, or in-person meeting closer to the meeting date.
• Sponsorship with Dick’s Sporting Goods is on hold during this period of shutdowns. Our rep had e-mailed to say he would not be available or checking e-mails until further notice.
• Ideally, team reps will be in place by mid-June, so Jen and I can start communicating beginning of the season information.

Motions to accept Secretary’s report:  1^st-              Shannon Walton                        2^nd-  Doug Hyrne

 

Cheerleading Report:

• Returning cheerleaders should make sure to try on their uniforms this week to determine if they still fit. Any items that cheer families would like to try to sell at the consignment sale should have those items turned in to Christina McCoy by this Friday, May 1, 2020!  Not many items turned in so far….
• May 1, 2020: All items for the consignment sale must be dropped off at Christina McCoy’s house (11667 Kosine Drive; Loveland, OH) to be checked and tagged for sale
  • Please place uniform pieces (shell top, skirt, shoes, and/or poms) in a bag
    • Uniforms pieces must be clean
    • Please include your name, phone number, daughter’s grade, and an e-mail address
    • If your items are sold, you will receive the money from the sale. If your uniform pieces do not sell, they will be returned to you as LYF does not have the space to store them.
  • May 5 and May 7, 2020 from 6:30-7:30 PM: Consignment sale for returning cheerleaders only.  Exact cash only!  Checks or credit cards will not be accepted!  For any cheerleader who turned in a uniform piece, they will be contacted by Christina to organize the purchase of a new item.
    • Uniform shell tops: $20.00
    • Skirts: $15.00
    • Shoes: $15.00
    • Poms: $10.00
  • May 15, 2020: Uniform fittings.  Smartphones will be used to place orders.  As of now, we are planning on a virtual uniform fitting.  Stay tuned for updates from Christina!
    • 6^th grade from 4:00-4:30 PM
    • 5^th grade from 4:30-5:00 PM
    • 4^th grade from 5:00-5:30 PM
    • 3^rd grade from 5:30-6:00 PM
    • 2^nd grade from 6:00-6:30 PM
    • K/1^st from 6:30-7:00 PM

 

Motions to accept Cheerleading report:  1^st- Emily Dahlke                               2^nd- Shannon Walton

Football Director’s Report:

• No GCYFL meetings in the last few weeks
• Had the first coach meeting
  • Went over a couple of rule changes
  • Communicated register now/pay later option to encourage registration
  • Next meeting May 21^st for all head coaches and assistant coaches.
• Head coaches will receive their survey feedback from the 2019 season soon
• 4^th, 5^th, 6^th grade HUDL accounts are established
• Riddell is shut down right now, but have plans to get back in operation soon. Roughly 116 helmets out being re-conditioned now.
• Jersey orders: will have to order jerseys earlier to guarantee delivery for the season considering the current situation.

 

Motions to accept Football Director’s report:  1^st- Shannon Walton          2^nd- Beth Gilpin

Committee Updates:

• Tiger Bowl
  • High school cannot commit to our use of the turf field early-August.
  • If we cannot hold a bowl weekend prior to the season, perhaps we could organize a tournament/games after the season.
• Facilities
  • Everything is still on hold for the press box until restrictions are lifted
  • Drew will go to the LYF field and start field prep such as turning the water on
• Fundraising
  • Everything is on hold with businesses struggling right now and adjusting to the current situation
• LYF Program
  • Sunaye Allen has volunteered to coordinate this effort
  • Looking for 1-2 people to help her with this- Heather Rich, Nikki Forster, Amanda Davis, Sara Case, and Bernadette Gabaree have volunteered!
  • Lots of opportunities to consider in terms of business ads, parents buying space to honor their children, etc.
  • This will operate as its own committee, but will coordinate with the fundraising committee.
• Disciplinary- we are still looking for one volunteer for this committee. If you are a member in good standing, and would like to volunteer for this committee, please let a Board member know!

 

• Scholarship
  • The high school is finalizing plans to announce scholarship winners. More information to come, and LYF will announce our college scholarship recipients at the May Board meeting.

Old Business:

 

New Business:

• On our website, we have our LYF by-laws and forms posted for easy access.

 

Motions to Adjourn:

1^st-  Shannon Walton

2^nd- Emily Dahlke

LYF Board Meeting Minutes

May 31, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Jared Lindsay (Assistant Football Director), Christina McCoy (Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Angie Harden, Melissa Hendrix, Nikki Forster, Scott Hendrix, Sara Case, Kim Schildmeyer, Dennis Davis, Grant Galloway, Emily Dahlke, Chris Gilpin, Michael Veeneman, Maria Veeneman, Kelsey King, and Sean Harden

 

 

Motions to Accept Previous Meeting Minutes:

1^st-    Doug Hyrne

2^nd-  Beth Gilpin

 

President’s Report:

• Governor has opened things up for no contact practices only at this point. We are in touch with various coaches at different levels to continue to think about moving forward.
• Our season is still set to begin July 13, 2020….if anything, we may have to extend a no contact period.
• Numbers appear to continue trending down, which is good news.
• TeamSnap is up and those registered can see their rosters.
• Kids should continue to work on conditioning, so they are ready when the season begins!

 

 

Motions to accept President’s Report:  1^st-    Beth Gilpin                  2^nd-  Sara Case

 

 

1st Vice President’s Report:

• Will confirm if some purchases have been made for concession area.

 

 

Motions to accept 1^st VP report: 1^st-  Nicole Mertes                         2^nd- Doug Hyrne

 

2^nd Vice President’s Report:

• Registration total is at 97 football players, and 121 cheerleaders.
• Football registrations have gone up this month, but still down a bit from last year.
• Registration for football has been extended and now closes on June 14^th.
• Please help us reach out to people on former rosters to determine if they plan on playing again.

 

 

Motions to accept 2^nd VP report:  1^st-   Beth Gilpin                            2^nd- Jared Lindsay

 

 

Treasurer’s Report:

• Beginning balance = $37, 099.03
• Ending balance = $38, 777.73
• Income = $2, 561.65 (registration)
• Expenses = $882.95 (insurance, cheer coach shirts)
• Need to collect fees from unpaid registrants
• Have some fees yet to come out for accountant (tax) fees, helmet reconditioning, and field cleanup costs.
• Still have some unpaid fees from previous years
• $3,800 overspent at this point in terms of the budget
• Football coach shirts from last year will be reused

 

 

Motions to accept Treasurer’s report:  1^st-    Sara Case                                2^nd-  Jared Lindsay

 

 

Secretary’s Report:

• Next meeting will be held on Sunday, June 28^th at 7:30 PM
• Homecoming
  • There has been some communication with the Homecoming Parade coordinator. Just waiting to move forward with planning until we have a better idea of how things will look moving forward.
• Team Reps
  • Coaches should be finding team reps and letting us know those names so we can begin to prepare them for the paperwork/team binder process.
• LYF Scholarships
  • The LYF Scholarship Committee chose two recipients who will each receive a $1,000 scholarship. The recipients are Megan Korniak and Benjamin Morrison!  They each received a certificate, and a letter explaining how to receive their scholarship money.

 

Motions to accept Secretary’s report:  1^st-    Doug Hyrne                             2^nd-  Jared Lindsay

Cheerleading Report:

• June 1- deadline to pay for cheer uniforms
• July 1- coaches must provide practice information to Christina McCoy
• High School Lil’ Cheer camp- canceled and refunds were issued. If you have not received your refund, please e-mail Jake Elfers at elfersja@lovelandschools.org
• Coach tanks and cheer bows have been designed and ordered

 

 

Motions to accept Cheerleading report:  1^st- Sara Case                                2^nd- Doug Hyrne

 

 

 

Football Director’s Report:

• Trying to get registration numbers up
• Dennis Davis has put out some signs for registration
• We are on schedule for the start of the season
• Grant Galloway will be the head coach of the K/1 Football Team. All 2019 coaches are returning for grades 2-6.
• Looking at OHSAA for guidance on proceeding with the season
• Notice from GCYFL has said practices can resume (no-contact)…7 players to 1 coach. These should be conditioning practices.
• No May coaches meeting because there was nothing to discuss
• June 18^th- projected next coaches meeting
• USA Football- will require normal certifications (like we usually do). If we do not have a season this year, they will carry over all certifications to the next year (so won’t have to undergo the whole process again).
• Next weekend Drew will go up to the field and turn the water back on.
• Guidelines to move forward seem to be similar to what has come out for other sports. Our benefit is that we have our own field that is not shared with a high school.
• Question about the $300 we owe GCYFL from fee for previous year. Kevin will follow up on that at the next GCYFL meeting.

 

 

Motions to accept Football Director’s report:  1^st-  Beth Gilpin                     2^nd- Doug Hyrne

 

Committee Updates:

• Tiger Bowl
  • Given the current circumstances, moving forward to host a bowl game prior to the season would be difficult
  • Possibility of hosting an end of season opportunity
• Facilities
  • Press box- Doug will start uncovering the press box in the next few weeks and moving forward. Doug will be looking for volunteers to help.  No more contractor work is required.  The rest of the work can be completed with volunteer help.  We will have to order the steps for the press box, as those are attached in one assembled piece.  These take a few weeks to build and receive.
    • Volunteers needed to: build deck, roof the deck, install siding, attach the steps. Doug will send out more information in the coming weeks.
  • Volunteers would also be appreciated to help with general facility prep!
• Fundraising
  • On hold as businesses are just getting back up and running.
  • Angie Harden still working with Redline- Redline would come out to our facility and run the obstacle course fundraiser. Speed and agility training still an option as well.
  • Spirit wear through RP Diamond- would happen after registration
• LYF Program
  • Sunaye Allen has the names of all those who volunteered to help at the last meeting.
• Disciplinary
  • Still looking for another member in good standing to join this committee.

 

Old Business:

 

New Business:

 

Motions to Adjourn:

1^st-  Beth Gilpin

2^nd- Drew Dahlke

LYF Board Meeting Minutes

June 28, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Doug Hyrne (2^nd VP), Jared Lindsay (Assistant Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Emily Dahlke, Melissa Hendrix, Scott Hendrix, Sunaye Allen, Nikki Forster, Grant Galloway,

 

Motions to Accept Previous Meeting Minutes:

1^st-    Emily Dahlke

2^nd-  Beth Gilpin

 

President’s Report:

• Season is scheduled to start July 13^th, as originally planned
• Governor has not approved us for competition between organizations yet, but hopefully that is coming soon.
• Practices should still be starting July 13^th, but we need everyone to be patient!
• All teams will be practicing at LHS for now, since baseball is going later in the season. We do not have Phillips Park space until at least August 1^st.
• We will have changes this season: cleaning schedule, signs posted, masks in the concession stand, some changes to food (ketchup packets, nacho cheese cups, etc.)
• A few additions to the website today- Parent code of conduct, GCYFL rules, Lindsay Law forms, medical forms, and COVID related information (including OHSAA updates)
• Conditioning practices started at Redline for 4^th, 5^th, and 6^th grades on Tuesday and Thursday nights from 7:30-9. Cost is $10 per kid, per session.  K/1 and 2^nd grade had a Saturday session with around 13 kids.  No session for K/1 and 2^nd this Saturday, July 4^th due to the holiday, but will resume on Saturdays after that.
• We must be mindful this season as parents/coaches when a player says they aren’t feeling well. If they are feeling SICK, they should be staying home.
• August 10^th, 11^th, and 12^th will be LYF pictures.

 

Motions to accept President’s Report:  1^st-   Beth Gilpin                              2^nd-  Shannon Walton

 

 

 

 

 

 

1st Vice President’s Report:

• Drea will start going into the concession stand to start prepping the area.
• Drea will start comparing prices and working on the food price list. Will likely have to increase some food prices.
• Doug has someone who is willing to donate paint for the concession stand area.

 

Motions to accept 1^st VP report: 1^st-  Christina McCoy                             2^nd- Shannon Walton

 

 

2^nd Vice President’s Report:

• Registration is closed. Still down a bit on football numbers.  Total football registrations is 126.  Total cheer registration is 121 cheerleaders.
  • Football
    • K/1= 23
    • 2 = 14
    • 3 = 15
    • 4 = 16
    • 5 = 24
    • 6 = 34
  • Cheer
    • K/1 = 24
    • 2 = 16
    • 3 = 23
    • 4 = 18
    • 5 = 15
    • 6 = 25

 

Motions to accept 2^nd VP report:  1^st-   Grant              Galloway                        2^nd- Emily Dahlke

 

 

Treasurer’s Report:

• Information reported from May 31, 2020- June 28, 2020
• Beginning balance = $38, 777.73
• Ending balance = $43, 544.08
• Income = $5, 195.35
  • Mainly from registration
• Expenses = $429
  • General Liability insurance
  • $150 for PO Box renewal
• Registration down $5,100 from last year but we do have some possible ways to make that up.

 

Motions to accept Treasurer’s report:  1^st-                Shannon Walton                        2^nd-  Christina McCoy

Secretary’s Report:

• Next meeting will be held on Sunday, July 26th at 7:30 PM
• Homecoming
  • There has been some communication with the LHS boosters about Homecoming. Just waiting to move forward with planning until we have a better idea of how things will look moving forward and how schools plan on operating in the Fall.
• Youth Night
  • Again, waiting to see the plan for schools to resume in Fall, as well as what a high school football season will look like before we make any decisions. Personally, I recommend scaling back with this event since we may not have much information until closer to this opportunity.
• Team Reps
  • Still needing team reps for 2^nd and 3^rd grade football teams.
  • Team Rep meeting is being offered to prepare reps for paperwork/team binders…offering one date for virtual meeting now, but will add another a week later if necessary.
• Dick’s Sporting Goods Sponsorship Program
  • Completed online application, but those will not be reviewed until June 30^th or after
  • Also reached out to try to schedule a discount shopping day. Those also cannot be booked until on or after June 30^th, but I communicated that I would like to have a date as close to our season start date of July 13^th as possible.
• Doug has reached out to the background check company, so we will be receiving a link for that soon.

 

Motions to accept Secretary’s report:  1^st-              Christina McCoy                         2^nd-  Nikki Forster

 

 

Cheerleading Report:

• Christina has started receiving some cheer uniform pieces, but she is still waiting on a few pieces. Once everything is received, T and Shannon will sort it all out.  Uniform distribution date is TBD
• Christina has picked up cheer coach shirts
• Concussion training link and Coach Lindsay Law forms have been forwarded to cheer coaches.
• Cheer coaches need to let Christina know when and where they will be holding practices by July 1^st. High schoolers will then be able to sign up to help youth cheer squads.

 

Motions to accept Cheerleading report:  1^st-              Shannon Walton                        2^nd- Beth Gilpin

 

 

 

 

Football Director’s Report:

• No new information on the helmets that were sent out for reconditioning. Should be receiving them mid-to-end of July.  This may result in a longer conditioning period in terms of practices.
• 116 jerseys were ordered. Those should also be in mid-to-end of July.
• Next coach meeting will be July 9^th.
• Loveland will host our own weigh-in, with each team getting assigned a time. Weigh in date suggested is July 27^th.
• Our first bowl game as an organization will be August 8^th in Little Miami. We are not planning on anything the first weekend in August, which means we will not be participating in the Bethel Bowl.
• Games should be starting August 15^th. Loveland should have a bye weekend Labor Day Weekend, but we may need to be flexible.

 

Motions to accept Football Director’s report:  1^st-  Nikki Forster                  2^nd- Jared Lindsay

 

 

Committee Updates:

• Tiger Bowl
  • No pre-season Tiger Bowl considering things have been uncertain with COVID.
  • Possibility of a post-season opportunity
• Facilities
  • Press box- been uncovered and siding is up. Started on the retaining wall, and that has since been finished.  Ready for the 2^nd floor to be put up..
  • Field prep- bathrooms have been cleaned up, flower beds have been cleaned up, and weeds have been removed from walkways.
  • All help with these tasks are welcome in the coming weeks! Using volunteers to keep our cost down.
  • TeamSnap notifications….when you put an event on a TeamSnap schedule, you can check if you want teams notified of the calendar additions. We recommend that families do not turn off notifications, even though we know a lot is coming through right now.
• Fundraising
  • Opportunity at Redline- obstacle course that football players/cheerleaders can participate in to raise money. There will be 10 obstacles.
  • Will register for this event electronically, and donations can be accepted online.
  • 2 weeks of raising money, and then the event.
  • Start fundraiser registrations and seeking donations July 6^th. Event at Redline on July 19^th.
  • Redline staff will be working each obstacle station.

 

 

 

• 2020 LYF Season Program
  • Sponsorship will result in a full page or half page ads in the program.
  • Content expected to be picture of each team and team roster (jersey numbers and names)
  • Possibility for people to pay a fee to print messages to players/cheerleaders
  • Families of 6^th graders- option to include a special message for participants ast year in LYF
  • Will sell them all season
  • Considering a pre-order option. Likely would be ready for early-to-mid September.
• Disciplinary
  • Still looking for another member in good standing to join this committee.

 

 

Old Business:

 

 

New Business:

 

 

Motions to Adjourn:

1^st-  Beth Gilpin

2^nd- Emily Dahlke

LYF Board Meeting Minutes

July 26, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), Jen Cook (Assistant Secretary), and Nicole Mertes (Secretary)

 

Members in Attendance:

Nikki Forster, Kelsey King, Kim Schildmeyer, Carolyn Thobaben, Heather Rich, Sara Case, Chris Gilpin, Bekah Galloway, Angie Harden, Melissa Hendrix, Grant Galloway, Dennis Davis, Bernadette Gabaree

 

Motions to Accept Previous Meeting Minutes:

1^st-    Beth Gilpin

2^nd-  Doug Hyrne

 

President’s Report:

• Governor still has not made any decisions regarding sports, youth sports in particular.
• OHSAA statement is that fall sports will still be starting on August 1^st.
• Conditioning practices are still continuing as normal
• As soon as anything else is communicated, we will let everyone know
• LYF is writing our own COVID waiver- we will need this signed and returned before your child can play in a game, or your cheerleader can cheer at a game.
• Thanks for everyone’s patience during the weigh-in process, and a huge thanks to Redline for allowing us to weigh-in there.
• We have been given permission from GCYFL to extend our registration for another week since some of our team numbers are a bit low….we may have issues with getting jerseys in on time for these late registrants, but we will do our best!

 

Motions to accept President’s Report:  1^st-   Nikki Forster                            2^nd-  Beth Gilpin

 

 

 

1st Vice President’s Report:

• No report available

 

Motions to accept 1^st VP report: 1^st-                                            2^nd-

 

 

 

2^nd Vice President’s Report:

• Registration re-open for the week, and will close Friday, July 31^st at 11:59 PM

 

Motions to accept 2^nd VP report:  1^st-   Beth Gilpin                                         2^nd- Grant Galloway

 

 

 

Treasurer’s Report:

• Information reported from June 29, 2020-July 26, 2020
• Beginning balance = $43, 544.08
• Ending balance = $43,535.30
• Income = $343.22
  • $15.36 in interest
  • $327.86 from registration
• Expenses = $352.00
  • $100 registration refund
  • $179.37 for hand sanitizer for every team/squad
  • $72.63 for new padlocks for the LYF Field
• Budget-wise, we are about $1,500 ahead at the moment
  • Paid $1,300 towards previous year expenses
  • $4,900 short on registration income this year
• LYF does have a refund policy, which is that canceling after June 1^st results in no refund. If we do have to cancel the season because of COVID, partial refunds will be given.

 

Motions to accept Treasurer’s report:  1^st-                Shannon Walton                        2^nd-  Christina McCoy

 

 

Secretary’s Report:

• Next meeting will be held on Sunday, August 30, 2020 at 7:30 PM
• Dick’s Sporting Goods Sponsorship Program
  • Still waiting for an answer regarding the sponsorship program overall
  • Dick’s Sporting Goods discount shopping for LYF was this weekend, and continues through tomorrow (Monday, July 27^th)
• Weigh-ins
  • Our reps worked hard to collect paperwork and prepare the team binders. Extra requirements were added at the end.  Some glitches on the day (and we expected some- report card issues, background checks clearing on time), but there were some that were out of our control
  • Make up weigh-in information will be communicated
  • Always room for improvement, but proud of, and thankful for, Jen Cook’s hard work preparing the football reps, cheer getting paperwork done, and the football reps for handling this process over these last few stressful weeks!
• Last background checks are finishing processing, and background check letters will be finished.
• Question was raised about team fund money with so much uncertainty. Team reps have been advised to wait to collect team fees until a couple of weeks into the season, and when they do, to spend more cautiously in the beginning
• Youth Night at the Varsity Game and Homecoming plans still on hold with COVID concerns.

 

Motions to accept Secretary’s report:  1^st-              Shannon Walton                        2^nd-  Christina McCoy

 

 

Cheerleading Report:

• Still waiting on skirts for the uniforms, but everything else is in. Once the skirts arrive, uniforms will get sorted and distributed
• Bows have been ordered, and should be ready by August 1^st
• A couple of squads are starting practice this week- squads are advised to maintain social distance.

 

Motions to accept Cheerleading report:  1^st- Nikki Forster                             2^nd- Shannon Walton

 

 

 

Football Director’s Report:

• Helmets were supposedly shipped to us on Thursday. As soon as those are in, we will organize equipment handout.
• Proceeding with season as normal at this point
• Big thanks to Redline for hosting our weigh-in
• Thanks to LYF- parents, team reps for the process going as well as possible for us!
• Equipment handout- there will be a system where parents sign for equipment their players are using
• Next GCYFL meeting is on August 9^th
• Coach meeting will be held just before the regular season begins. Proposed date:  Thursday, August 13^th
• 2^nd, 3^rd, and 4^th grade football team numbers are very low and we are hoping for more registrants this week
• A lot of progress happening at the LYF field.
• The schedule for the season is in the final rough draft stage now
• Governor has banned play between teams/organizations, and that ban is still in place. So, we are not allowed to scrimmage anyone outside of LYF.
• We do have some helmet decals, if we do not have enough decals, we will evaluate the situation, and consider the budget.

 

Motions to accept Football Director’s report:  1^st-  Shannon Walton          2^nd- Drea Jones

Committee Updates:

• Facilities
  • Thank you to everyone who has come to the LYF field and volunteered their time
  • Press box- Besides the concrete work, the press box has been built by volunteers!
    • More help would be welcome this next weekend (August 1^st and 2^nd)
    • Finishing touches on the press box- painting the interior, and the possibility of staining (tinted stain) the outside was mentioned. This may save us from doing multiple coats.  We can use paint we already have for the inside
    • A new sign will be made for the press box
  • Field prep- Angie has put in a lot of time weeding flower beds
    • Doug will prepare a list of what still needs to be done, and that will be communicated as we seek volunteers
    • The old press box sign is being re-painted, and we will hang that on the fence
    • Nicole will check with the city regarding field maintenance…spraying for weeds/fertilizing
  • Fundraising
    • Opportunity at Redline- obstacle course that football players/cheerleaders can participate in to raise money. There will be 10 obstacles.
      • Event will be Sunday, August 2nd
      • To register, e-mail Angie Harden: angiehardenfootball86@gmail.com with the player’s name/grade, and a good e-mail address to use
      • Redline staff will be working each obstacle station.
      • Some people have asked some questions regarding COVID/safety for the event
    • Sponsorship levels for the LYF season have been established
  • 2020 LYF Season Program (info from previous month’s meeting)
    • Sponsorship will result in a full page or half page ads in the program.
    • Content expected to be picture of each team and team roster (jersey numbers and names)
    • Possibility for people to pay a fee to print messages to players/cheerleaders
    • Families of 6^th graders- option to include a special message for participants since this is their last year in LYF
    • Will sell them all season
    • Considering a pre-order option. Likely would be ready for early-to-mid September.
  • Disciplinary
    • Still looking for another member in good standing to join this committee.

 

 

 

 

Old Business:

 

 

New Business:

• August 10th, 11th, and 12th- LYF pictures. A schedule will be communicated
  • Individual pictures will be taken, and then photoshopped into team/squad pictures
• Beth was successful in getting donations for the first aid kits- those will get replenished soon.
• LYF Spirit Wear- are we doing something as an organization or just individual teams/squads?

 

 

Motions to Adjourn:

1^st-  Dennis Davis

2^nd- Beth Gilpin

LYF Board Meeting Minutes

August 30, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), Jen Cook (Assistant Secretary), and Nicole Mertes (Secretary)

 

Members in Attendance:

Chris Gilpin, Elizabeth Richardson, Alex Zito, Rodney Strayer, William Sprankles, Carolyn Thobaben, Cordt Thobaben, Jeremy Beamer, Shawn Richardson, Seth Jones, Nikki Forster, Angie Harden, Austin Reynolds, Sean Harden, Kim Schildmeyer, Sarah Weber, Bernadette Gabaree, Angie Beamer, Heather Rich, Melissa Hendrix

 

Motions to Accept Previous Meeting Minutes:

1^st-    Christina McCoy

2^nd-  Beth Gilpin

 

President’s Report:

• LYF has two teams that are quarantined for another week for COVID potential close contact (close contact considered inside 6 feet for 15 minutes, or direct contact on a football field).
• LYF has had two positive COVID cases so far
• We all must take every precaution, and follow all regulations for our football/cheer season to continue
  • ALL SPECTATORS AND COACHES MUST WEAR MASKS AT PRACTICES AND GAMES!
    • Exceptions include: children under 10, broadcaster for games, or a coach having to blow a whistle. The governor order signed July 23^rd clearly lists all exceptions.
    • If someone indicates that they do fall under an exception situation, we cannot ask them to prove that, but the health department could.
    • Coaches, please be good role models for our players/cheerleaders in this regard!
  • LYF must notify the health department before hosting home games.
    • A health department employee could stop by at any point and shut us down for any infractions
  • PLEASE RESPECT SOCIAL DISTANCING GUIDELINES! (6 feet)
• Home games:
  • Fields limited to 15% fixed seating capacity. For us, that equals 54 spectators.  So, we must reach out to the state for them to approve additional spectators.  We are aiming for 250 spectators.
  • Kevin showed a map of our LYF field plan.
    • Home team and spectators will be along the sideline where the larger bleacher section is and in the far endzone. Visiting teams and fans will be along the press box sideline or in the endzone closest to the concession stand.
    • Spectators must exit the field immediately after each game (through the large gate.) Once all spectators have cleared the field, fans for the next game may enter (through the small gate.)
    • Spectators must remain seated, except for using the restroom, or visiting the concession stand.
  • Once the plan is approved, everyone will have access to the map, including visiting teams.
  • LYF is asking for 20 minutes between games to clear the field, and complete any necessary disinfecting.
• GCYFL has approved that hosting venues have the right to stop games if teams or spectators are not following guidelines.
• CYFL is in the process of disbanding, so LYF will, hopefully, be receiving a share of funds that remained in the CYFL bank account. LYF is hiring a lawyer to assist us in this process and with the paperwork involved.

 

Motions to accept President’s Report:  1^st-                 Christina McCoy                         2^nd-  Nikki Forster

 

 

 

1st Vice President’s Report:

• Concession stand is stocked (stocked prior to the canceled Sycamore games)
• Will need to purchase additional items to comply with new regulations (individual ketchup and mustard packets)
• Will have all appropriate signage
• Any concession stand volunteers will need to wear a face mask and gloves
• All appropriate spacing will be marked to allow for social distancing
• Picnic tables will be removed from the covered concession stand areas
• Signs will be posted which prohibit any congregating
• Only 4 volunteers inside the concession stand, and 2 volunteers outside grilling each volunteer timeslot. NO CHILDREN ALLOWED in the concession stand.
• Hand sanitizers have been purchased and will be made available in various areas
• Loveland Youth Football sign will need to get hung so it is out of the concession building. Doug will be hanging that this week.
• Concession manager position is still open! Anyone interested, please let Drea know!  Concession manager helps with game day operation of the concession stand and managing volunteers.

 

Motions to accept 1^st VP report: 1^st-  Christina McCoy                             2^nd- Shannon Walton

 

 

2^nd Vice President’s Report:

• Registration is closed, and nothing new to really report.

 

Motions to accept 2^nd VP report:  1^st-   Christina McCoy                            2^nd- Shannon Walton

 

 

 

Treasurer’s Report:

• Information reported from July 27, 2020 - August 30, 2020
  • Beginning balance = $43,535.30
  • Ending balance = $26, 751.86
• Income = $1,066.37
  • $15.88 in interest
  • $1,050.49 from registration
• Expenses = $17, 849.81
  • $34.15 for COVID related items (sanitizer)
  • $1,000 paid for senior scholarship recipient
  • $1,062.00 for cheer bows
  • $4,664.50 for helmet reconditioning (116 helmets were reconditioned- almost all LYF helmets)
  • $9,157.18 for game and practice jerseys
  • $1,226,22 for HUDL fees
  • $705.76 for concession expenses
• $328.91 donated for first aid kits
• Budget-wise, we are currently down $5,442.89

 

Motions to accept Treasurer’s report:  1^st-  Christina McCoy                         2^nd-  Rodney Strayer

 

 

Secretary’s Report:

• Next meeting will be held on Sunday, September 27, 2020 at 7:30 PM
• Dick’s Sporting Goods Sponsorship Program
  • Dick’s Sporting Goods sponsorship came through. We received $420 in gift cards, some first aid kits, and we will be receiving a $500 check.

 

 

• Weigh-ins
  • Paperwork is certified and team binders are all approved! A big thank you to the reps for all their hard work getting these done!
• Youth Night at the Varsity Game and the Homecoming Parade were canceled due to COVID restrictions. LYF looks forward to participating in these events in the future.

 

Motions to accept Secretary’s report:  1^st-              Christina McCoy                         2^nd-  Shannon Walton

 

 

Cheerleading Report:

• Still waiting on 16 shoe exchanges through Varsity. Christina has been in touch with our Varsity rep.  We are hoping to have the new shoes by the next game.  If we don’t, those cheerleaders should wear gym shoes
• Cheer coaches must wear face masks while coaching!

 

Motions to accept Cheerleading report:  1^st-              Shannon Walton                        2^nd- Beth Gilpin

 

 

 

Football Director’s Report:

• Schedule is posted. Please be flexible, as things this season could change.
• Coaches need to reiterate to teams that if a player misses practice for illness, this will not be held against them.
• Our team binders were in great shape compared to others!
• Every team binder GCYFL-wide was checked one last time for compliance
• First weekend of games
  • Loveland struggled against Kings…Kings had large team sizes, lots of subs
• Please adhere to lightning delay protocol
  • Participants must be in cars or under cover.
  • Everyone can access lightning timer.
• 5^th and 6^th grade teams will need to reschedule their games with Kings as those were division games. Likely those make up games will happen on a weeknight.

 

Motions to accept Football Director’s report:  1^st-                Christina McCoy           2^nd- Drea Jones

 

 

 

Committee Updates:

• Facilities
  • Press box- 99% complete, and passed inspection
    • Thanks to all the volunteers who have helped
    • Everything except concrete work was completed by volunteers
  • Thanks to volunteers that helped with field prep!
• Fundraising
  • Chipotle- no numbers from the event yet.
  • Redline obstacle course- canceling that for now
  • Thanks to Angie Harden for the help with fundraising!
• 2020 LYF Season Program
  • Having trouble with follow through on this project
  • Possibility of this becoming a 6^th grade opportunity?
  • LYF will touch base with the photographer regarding the pictures needed.
• Disciplinary
  • Still looking for another member in good standing to join this committee.

 

 

 

 

Old Business:

 

 

New Business:

 

 

Motions to Adjourn:

1^st-  Christina McCoy

2^nd- Nikki Forster

LYF Board Meeting Minutes

September 27, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), Jen Cook (Assistant Secretary), and Nicole Mertes (Secretary)

 

Members in Attendance:

Seth Jones, Emily Dahlke, Nikki Forster, Carolyn Thobaben, Cordt Thobaben, Kim Schildmeyer, Grant Galloway, Angie Harden, Kim Nelson

 

Motions to Accept Previous Meeting Minutes:

1^st-    Nikki Forster

2^nd-  Beth Gilpin

 

 

President’s Report:

• Thanks to other Board members for serving on the Board during this crazy time
• Thanks to the families/fans for abiding by the rules/policies and helping everything go as smoothly as possible
• Currently, we have no active COVID cases. We have 5 kids in quarantine because of a possible exposure at a daycare.  Parents and coaches were phenomenal with their reporting of this and being on top of things!
• We are starting the last 4 weeks of our football season
• Next home game is this Saturday, October 3^rd. Most teams are playing Talawanda, 6^th grade is playing Anderson.
• Milford parents were phenomenal this past weekend in terms of following our requirements.
• This month we begin to think about next season (the 2021 season)

 

Motions to accept President’s Report:  1^st-   Shannon Walton                        2^nd-  Drea Jones

 

 

1st Vice President’s Report:

• We have a continued need for volunteers on game days! We need about 54 volunteers each day of home games.  Thanks to everyone who has volunteered these past two game days!
• The sign up genius for the Saturday, October 3^rd game will go out on Monday (September 28^th)
• We are still in need of a person to volunteer to serve as Concession Manager- this person works closely with Drea to help with concession operations on game day.
• At the next budget meeting (early 2021), Drea will be adding key items to consider for the concession area (such as a new grill.)
• We will hopefully know more about profits from the food truck soon.

 

Motions to accept 1^st VP report: 1^st-  Shannon Walton              2^nd- Beth Gilpin

 

 

2^nd Vice President’s Report:

• Nothing new to report in terms of registration
• Decision to run for re-election: due to a busy schedule between his business and family, Doug has decided not to run for re-election as Board 2^nd VP- registration.
  • Doug has accomplished what he set out to do as a Board member (trying to better define the culture of LYF, changes to Board communication methods, increased exposure on social media, increased fundraising efforts, and concession/field repairs. A major accomplishment was building the new press box!
  • Doug remains willing to stay involved with LYF, will help where/when he can, and will help transition the role to the new 2^nd
  • Doug thanks everyone that has volunteered and those who he has worked with these past 2 years.

 

Motions to accept 2^nd VP report:  1^st- Kevin Nelson                            2^nd- Shannon Walton

 

 

Treasurer’s Report:

• Information reported from August 30, 2020 – September 24, 2020
  • Beginning balance = $26, 751.86
  • Ending balance = $27,949.17
• Income = $5, 545.72
  • $1.92 interest
  • $254.50 from Kona Ice
  • $97.75 from Kroger rewards
  • $2,467 from gate fees
  • $1,866.55 from concession sales
  • $8 from mask sales
  • $390 in donations and $460 in sponsorships for the 2020 LYF programs

 

 

 

 

 

• Expenses = $4,348.41
  • $900 in referee fees for the game on 9/5/20
  • $900 in referee fees for the game on 9/26/20
  • $360.00 for security officer fees for the game on 9/5/20
  • $318.50 for the Coke bill from the game on 9/5/20
  • $586.59 for supplies bought at Gordon Food Service for the game on 9/5/20
  • $306.17 for COVID related costs
  • $17.65 in administrative costs
  • $839.50 for player/cheerleader yard signs
  • $120 for a registration refund
• Note: these numbers do not include income or expenses from the games on 9/26/20 (with the exception of the referee fees listed above)
• Budget-wise, we are currently down $4,105.43 because of unforeseen COVID implications, but we are making up ground.

 

Motions to accept Treasurer’s report:  1^st-  Jen Cook                  2^nd-  Nikki Forster

 

 

Secretary’s Report:

• Next meeting will be held on Sunday, October 25th at 7:30 PM
• The November meeting will be held on Sunday, November 22, 2020, so we do not have to meet Thanksgiving weekend
• Dick’s Sporting Goods Sponsorship Program
  • Just received an e-mail that the monetary portion ($500) of our sponsorship is in the mail.
• Yard signs were ordered and distributed to team/squad reps. Thank you to the reps for arranging to pick up the yard signs so quickly!  Yard signs have been delivered to players and cheerleaders- it’s been nice seeing the pictures on facebook!
• As our season comes to a close, please remember that team/squad reps need to prepare a financial statement which gets communicated with the families. Please make sure to copy Nicole and Jen on those e-mails.  Save receipts in case there is a need to review those.
  • A question was raised about team fees, since all teams have not collected those this year because of COVID. A note should just be added to the statement stating this was the case for your team/squad.

 

Motions to accept Secretary’s report:  1^st-              Shannon Walton          2^nd-  Drea Jones

 

 

 

 

 

 

Cheerleading Report:

• Yard signs were all delivered
• Teams are doing their own thing when it comes to how to handle breast cancer awareness month (pink socks, bows, etc.)

 

Motions to accept Cheerleading report:  1^st- Drea Jones                 2^nd- Grant Galloway

 

 

Football Director’s Report:

• Happy with the teams we have been playing
• All teams have home games next weekend
• The second week in October all our teams are at Little Miami
• Playoffs different this year: no regular playoff.  Two weeks of bowl games (Orange Bowl, Citrus Bowl, etc.).  Teams put in groups of 4, winning teams play each other the second week, losing teams play each other the second week.  Season is over October 24^th  Loveland should be hosting some games, but nothing is confirmed yet.
• Season has gone smoothly- a big thanks to everyone for that!

 

Motions to accept Football Director’s report:  1^st- Shannon Walton          2^nd- Jen Cook

 

 

Committee Updates:

• Facilities
  • Press box- new sign is up on the press box! Another window was added to the press box as well.
  • Been doing some basic clean up tasks- edging, weeding, removing some extra supplies
  • Doug will be stepping down as chairperson of this committee
• Fundraising
  • LaRosa’s has approved a fundraiser with LYF. They will let us know some possible dates
  • Chipotle- we didn’t make any money from this fundraiser. Possible issue since they only credited us for only $14 in sales, which is odd.
  • Doug will also be stepping down as chairperson of this committee
• 2020 LYF Season Program
  • Across all teams/squads, 121 programs were pre-ordered
  • Able to cover the costs of the programs with the donations and sponsorships- a big thank you to Nikki Forster, Dennis Davis, and Heather Rich for your help in this area!
  • Programs have been ordered- we will have a couple dozen extras that we can still sell.
  • This was a good money maker for us.
  • Thank you to Sunaye and the program committee for making this opportunity happen!
  • An e-mail will go out to ream reps to let them know how those programs will be distributed.

 

• Spiritwear
  • Orders can be placed through Friday, October 2^nd. We could extend this deadline if necessary.
  • Orders are placed/paid for through the link that was sent, which is all through RP Diamond. Orders can be picked up directly at RP Diamond.
• Disciplinary
  • Still looking for another member in good standing to join this committee.

 

 

Old Business:

• None to consider

 

 

 

New Business:

• Five positions are up for election this year (terms are 2 years)
  • President
  • 2^nd VP- Registration
  • Assistant Football Director
  • Cheer Director
  • Secretary ** Please note that the newly elected Secretary will be able to recommend an Assistant Secretary to be approved by the Board **
  • Assistant Cheer Director (this role would be for 1 year- the remainder of Shannon’s term)
• 2020 Nomination Committee- must be comprised of 3 members in Good Standing who do not plan to run for a Board position, and an Executive Board Member whose position is not up for election this year.
  • Members in Good Standing:
    • Jen Cook, Emily Dahlke, and Kim Nelson
  • Executive Board Member:
    • Beth Gilpin
  • Nominations are now open, and will be accepted through the next Board meeting (Sunday, October 25^th). To nominate a member in good standing for a Board position, please e-mail the nomination committee:
    • Jen Cook: jencook0324@gmail.com
    • Emily Dahlke: greek4@aol.com
    • Kim Nelson: kimnelson73@gmail.com
    • Beth Gilpin: Treasurer@lovelandyouthfootball.com

 

 

 

Motions to Adjourn:

1^st-  Grant Galloway

2^nd- Drea Jones

LYF Board Meeting Minutes

October 25, 2020

 

 

Board Members in Attendance:

Kevin Nelson (President), Andrea Jones (1^st VP), Doug Hyrne (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Shannon Walton (Assistant Cheer Director), Beth Gilpin (Treasurer), and Nicole Mertes (Secretary)

 

Members in Attendance:

Sam Dunlop, Tony Fields, Grant Galloway, Bekah Galloway, Cordt Thobaben, Carolyn Thobaben, Nikki Forster, Emily Dahlke, Angie Harden, Liz Richardson, Seth Jones, Bernadette Gabaree, Kim Nelson, Tony Mackzum, Sheri Mackzum, Shawn Richardson, Melissa Henrix

 

Motions to Accept Previous Meeting Minutes:

1^st-    Bekah Galloway

2^nd-  Andrea Jones

 

 

President’s Report:

• GCYFL season is officially over
• There were a couple positive COVID cases in LYF this season, but there was no spread!
• A big thanks to members of the Board for making this season possible
• Shout out to Sunaye Allen, Nikki Forster, Heather Rich, Dennis Davis, and Angie Harden for their efforts in terms of fundraising!
• LYF families have been phenomenal this season…thanks so much for complying with COVID guidelines!

 

Motions to accept President’s Report:  1^st-                 Christina McCoy           2^nd-  Beth Gilpin

 

 

1st Vice President’s Report:

• Thanks for a great season and to those who volunteered in the concession stand.
• A particular thank you to those who volunteered regularly!
• Special shout out to the 5^th grade team who really stepped up for the day of playoff games!

 

Motions to accept 1^st VP report: 1^st-  Shannon Walton              2^nd- Christina McCoy

 

 

 

 

2^nd Vice President’s Report:

• Nothing to report

 

Motions to accept 2^nd VP report:  1^st-   Christina McCoy               2^nd- Drea Jones

 

 

Treasurer’s Report:

• Information reported from September 25, 2020 – October 23, 2020
  • Beginning balance = $27,949.17
  • Ending balance = $36,354.39
• Income = $12,525.85
  • $1.86 interest
  • $202.25 from Kona Ice on 09/26/20; food truck on 9/26/20= $74.25
  • $3,494.95 from gate fees on 09/26/20
  • $1,381.10 from concession sales on 09/26/20
  • $4 from selling face masks on 09/26/20
  • $200- Program sponsors (Redline)
  • $1,250 from Program pre-sales
  • $500 from Dick’s Sporting Goods Sponsorship Program
  • $2,644.01 from gate fees on 10/03/20
  • $2,060.70 from concession sales on 10/03/20
  • $56.59 in returns at Lowe’s from field supplies (COVID related)
  • $461.52 from RP Diamonds Spiritwear Fundraiser
  • $194.52 from Chipotle fundraiser
• Expenses = $4,120.63
  • $189.50 for Coke Bill (9/26/20 and 10/03/20 games)
  • $61.49 for supplies from Kroger for the game on 9/26/20)
  • $262.22 for supplies from Gordon Food Service from the game on 09/26/20
  • $148.35 for food from Gold Medal for the game on 09/26/20
  • $95.70 for food from Gold Medal for the game on 10/03/20
  • $494.85 for LYF 2020 Program costs
  • $360 for security officer on 09/26/20
  • $360 for security officer on 10/03/20
  • $1,050.00 for referee fees for the games on 10/03/20
  • $291.49 for supplies from Gordon Food Service for the game on 10/03/20
  • $342.25 for Coke Bill for games on 10/03/20
  • $27.96 for supplies at Gordon Food Service for the game on 10/03/20
  • $44.92 for propane for the game on 10/03/20
  • $91.90 for supplies from Gold Medal for the games on 10/03/20
  • $300.00 for remaining 2019 GCYFL fees
• Note: these numbers do not include income or expenses for the playoff games Loveland hosted on October 24, 2020
• Budget-wise, we are down $3,724.89 for the month, but made up $4,056.01 in other ways. So, for the year, we are up $331.17, but we know we have to pay $450 for accountant to complete tax returns.

 

Motions to accept Treasurer’s report:  1^st-  Christina McCoy                         2^nd-  Drea Jones

 

 

Secretary’s Report:

• Next meeting will be held on Sunday, November 22nd at 7:30 PM. Hopefully in-person location….TBD
• Reminder to team reps that they must prepare a financial statement and share those with team/squad families, Nicole Mertes, and Jen Cook.

 

Motions to accept Secretary’s report:  1^st- Christina McCoy                         2^nd-  Shannon Walton

 

 

Cheerleading Report:

• Thanks everyone for a great season, and to everyone for wearing their masks!

 

Motions to accept Cheerleading report:  1^st-   Shannon Walton          2^nd- Beth Gilpin

 

 

Football Director’s Report:

• Season is over
• Dennis will be getting the schedule out this week for equipment return
• End of the year surveys have gone out- would like those back in November so the feedback can be shared with coaches
• Would like to start getting coaches in place in February
• Some feedback on jersey designs….perhaps a possibility of a jersey design change for the 2021 season
• Loveland finished the season strong with k/1 winning the Blue Super Bowl, 5^th grade winning, and 6^th grade winning their games on Sunday, October 25th! 2^nd grade won their game on Saturday, October 24th!
• Thanks to the coaches this year- both football and cheer for dedicating so much of their time and keeping the kids safe!
• Also, thanks to the team reps for all their hard work this season!
• 5^th grade has a game on Tuesday evening, and then we will begin closing the field down for the season/winterizing.

 

Motions to accept Football Director’s report:  1^st-  Christina McCoy           2^nd- Shannon Walton

 

 

 

Committee Updates:

• Facilities
  • Field clean up- possibly this Saturday (10/31/20)
    • Cut tall grasses, plant some grass seed, clean up under the bleachers, and possibly moving small sets of bleachers (so grass underneath does not die)
  • Doug will be stepping down as chairperson of this committee
• Fundraising
  • Programs have been distributed to team reps- we do have some extra (about 16)
  • Thanks to Angie Harden for following up with Chipotle about our fundraiser kickback. A mistake was made, and LYF has now been given $194.52 from the fundraiser.
  • Doug will be stepping down as chairperson of this committee as well
• 2020 LYF Season Program
  • Programs have been distributed to ream reps. We do have about 16 extra programs we could sell.
  • Many thanks to Sunaye, as well as Dennis Davis, Heather Rich, and Nikki Forster for their help on this fundraiser!
• Spiritwear
  • Could possibly re-open an order closer to Christmas time.
• Disciplinary
  • Still looking for another member in good standing to join this committee.

 

 

Old Business:

• Five positions are up for election this year (terms are 2 years)
  • President
  • 2^nd VP- Registration
  • Assistant Football Director
  • Cheer Director
  • Secretary ** Please note that the newly elected Secretary will be able to recommend an Assistant Secretary to be approved by the Board **
  • Assistant Cheer Director (this role would be for 1 year- the remainder of Shannon’s term)
• 2020 Nomination Committee- must be comprised of 3 members in Good Standing who do not plan to run for a Board position, and an Executive Board Member whose position is not up for election this year.
  • Members in Good Standing:
    • Jen Cook, Emily Dahlke, and Kim Nelson
  • Executive Board Member:
    • Beth Gilpin

 

 

• The nomination committee has received 3 nominees, which are included below:
  • President: Grant Galloway has been nominated. Grant accepts the nomination.
  • 2^nd VP: Nikki Forster has been nominated.  Nikki accepts the nomination.
  • Cheer Director: Christina McCoy would like to run for re-election.
  • Assistant Cheer Director: Kim Schildmeyer was nominated and has expressed interest in the position.  Beth Gilpin will be in contact Kim for an official acceptance of the nomination.
  • Assistant Football Director:
    • Cordt Thobaben has been nominated. Cordt accepts the nomination.
    • Assistant Football Director- Jared Lindsay has been nominated/asked to consider running for re-election. Beth Gilpin will contact Jared to find out if he accepts this nomination/has interest in running for re-election.
  • Secretary:
    • Nikki Forster has been nominated. Nikki declined the nomination.
    • Jen Cook was nominated. Beth Gilpin will reach out to Jen Cook to find out if Jen accepts the nomination.

 

 

New Business:

• A motion was made by Kevin Nelson to keep the nomination process open until November 15^th, and to open the process up to members who are not in good standing.
  • Nicole Mertes seconds the motion
  • No one opposes; motion passes
• Nominations are now being accepted until November 15, 2020. To nominate anyone for a Board position, please e-mail the nomination committee:
  • Jen Cook: jencook0324@gmail.com
  • Emily Dahlke: greek4@aol.com
  • Kim Nelson: kimnelson73@gmail.com
  • Beth Gilpin: Treasurer@lovelandyouthfootball.com
• Old CYFL league
  • Loveland was one of the few remaining teams left when the league dissolved a few years ago (when the remaining teams joined GCYFL)
  • Official dissolution of the old league (CYFL) is underway, and the remaining funds in that league’s bank account can be divided amongst those teams eligible. We have completed all steps required to be eligible for our portion of the funds.

 

 

 

Motions to Adjourn:

1^st-  Christina McCoy

2^nd- Beth Gilpin

 

LYF Board Meeting Minutes

January 31, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Nikki Forster (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Beth Gilpin (Treasurer), and Amanda Russ (Secretary)

 

Members in Attendance:

Emily Dahlke, Chris Gilpin, Bekah Galloway, Desmon Gault, Doug Hyrne, Melissa Hendrix, Nicole Mertes, Tony Fields, Dennis Davis, Sam Dunlop

 

Motions to Accept Previous Meeting Minutes:

1^st-   Beth Gilpin

2^nd- Drew Dahlke

 

 

President’s Report:

• First meeting with new board members
• GCYFL added new teams to league. Proposed division alignment:
  • United - Loveland / Sycamore / Oak hills red / Anderson / Talawanda / Hamilton
  • American South - Milford / Lakota Black / Edgewood / Mason / Kings / NK
  • American North - Little Miami / WC / NW / Oak Hills Black / Lakota red / Fairfield
• Would like to hold a mini camp.
• Honorary Board position- Approved

 

Motions to accept President’s Report:  1^st-   Beth Gilpin      2^nd- Amanda Russ

 

 

 

1st Vice President’s Report:

 

• Still looking for a concession manager. Please contact Drea or another board member if interested.
  • Entails about four hours per game day
  • One hour during the week for deliveries

 

• Looking to purchase new concessions equipment.

 

Motions to accept 1^st VP report: 1^st-  Beth Gilpin     2^nd- Christina McCoy

 

2^nd Vice President’s Report:

 

• Registration to open March for football and cheer
  • Early bird registration will be open for football only from March 1^st- March 15^th
  • Registration will close on June 1^st or when teams are full
• Looking to purchase approximately 225-yard signs

 

Motions to accept 2^nd VP report:  1^st- Christina McCoy         2^nd- Drew Dahlke

 

 

Treasurer’s Report:

• 1/1/21 Balance= $48,868.84
• 2020 was the biggest single year income of $4,000
• The LYF board reviewed the proposed 2021 budget at a prior meeting in January. The proposed budget projects over $7,000 profit in 2021.

 

2021 Budget

• Total 2021 budgeted income= $54,902
  • General income= $44,100
  • Corporate contributions= $2,400
  • Fundraiser income= $5950
  • Other income= $2,452
• Total 2021 budgeted expenses= $47,645
  • Concessions= $5,750
  • Field= $6,100
  • Equipment & Uniforms= $15,250
  • Fundraiser= $2,150
  • Referee= $6,000
  • Administrative= $$3,635
  • Charitable contributions= $2,010
  • Technological= $2,850
  • Other= $3,900

 

 

Motions to accept Treasurer’s report:  1^st- Drew Dahlke      2^nd- Christina McCoy

 

 

Secretary’s Report:

• Next meeting should be held on February 28, 2021 at 7:30 PM. Format (in-person or virtual) TBD
• Field usage request forms are to be submitted by the end of February. Nicole will submit this once 2021 practice space plan.

 

Motions to accept Secretary’s report:  1^st- Nikki Forster       2^nd- Christina McCoy

 

 

Cheerleading Report:

• Looking for head coach for the 2021 K/1 cheer squad

 

 

Motions to accept Cheerleading report:  1^st- Drew Dahlke  2^nd- Nikki Forster

 

 

Football Director’s

 

• New divisions will be discussed at GCYFL meeting on 2/1
• Coaches interviews will be held soon. There has been a high coach increase.
  • Drew to send out emails to all involved to schedule interviews
• New exemption rules will also be discussed at GCYFL meeting.
• Hoping early signups will get everyone involved
• Meeting with Riddell to change up jerseys.
  • Dennis to meet with Paul about helmet recertifications

 

 

Motions to accept Football Director’s report:  1^st- Christina McCoy 2^nd- Nikki Forster

 

 

Committee Updates:

• Facilities
• Fundraising

 

• Disciplinary
  • Still looking for another member in good standing to join this committee
• Scholarship Committee will need to be established at the February meeting.

 

 

Old Business:

• Old CYFL league
  • We have received our portion of the funds from the dissolved CYFL league.

 

 

 

 

New Business:

 

• New Board e-mail accounts have been transferred from old Board members and positions have been transitioned.
• Scholarship committee will be established at the February meeting.
  • Amanda Russ will chair this committee and will need 3 LYF members to volunteer to review applicants and select recipients.
  • Scholarship applications will need to be reviewed and selected by the end of March 2021.
• The motion made to create an honorary Board position for the Loveland Varsity Head Football Coach was voted on and approved. This honorary position will be a non-voting member.  This is to develop a stronger tie between the youth and high school program.
  • Specifically, text will be added to Section 1. Members of the Board in the LYF by-laws to read, “In addition to the Executive Board, an honorary position is reserved for the current Loveland High School Varsity Football Head Coach. As an honorary position, the high school coach may, and is encouraged to, participate in Executive Board meetings, but will hold a non-voting role.”

 

• A question was raised about the possibility of more interaction with the 7^th grade football coach as well. This will be addressed with the Varsity Head Coach and will be further considered in 2021.

 

 

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Beth Gilpin

 

 

WE WISH EVERYONE A HAPPY, AND SAFE HOLIDAY SEASON!

 

LYF Board Meeting Minutes

February 28, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Nikki Forster (2^nd VP), Drew Dahlke (Football Director), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Gary Madison (Assistant Football Director), Beth Gilpin (Treasurer), and Amanda Russ (Secretary)

 

Members in Attendance:

Emily Dahlke, Chris Gilpin, Bekah Galloway, Doug Hyrne, Melissa Hendrix, Andy Cruse

 

Motions to Accept Previous Meeting Minutes:

1^st-   Christina McCoy

2^nd- Andrea Jones

 

 

President’s Report:

• Welcome varsity coach Andy Cruse as honorary board member
  • Looking to reconnect youth with the high school program
  • Hold a coach’s clinic
• Tiger of the week proposed.
  • One player from each youth team to be honored at each high school home game.
• Friday Night Lights July 30^th.
  • Each team will play Sycamore under the lights at high school field.
  • Cheer to be included

 

 

Motions to accept President’s Report:  1^st-   Christina McCoy          2^nd- Andrea Jones

 

 

 

1st Vice President’s Report:

• Needs approval for concessions improvements and countertops
  • Beth approved
  • Improvement purchases to begin
• There will be a calendar invite sent out for clean-up.

 

Motions to accept 1^st VP report: 1^st-  Beth Gilpin     2^nd- Amanda Russ

 

 

2^nd Vice President’s Report:

 

• Registration kick-off to begin tonight!
  • Football registration is open March 1^st- June 1^st
  • Cheer registration is open March 1^st- April 15^th
  • Early bird registration will be open for football only from March 1^st- March 15^th- 10% discount.
  • Second child discount available
• Heavy advertising on social media- Over 4,000 hits
  • Yard signs will not be used
  • Making flyers to distribute to schools and Redline

 

Motions to accept 2^nd VP report:  1^st- Christina McCoy         2^nd- Andrea Jones

 

 

Treasurer’s Report:

• Beginning balance= $47,719.84
• Ending balance= $47,275.76
• Income= $62.42
  • $56 from previous treasurer for old cheer jackets sold
  • Interest
• Expenses = $507
  • 2020 background checks

 

 

Motions to accept Treasurer’s report:  1^st- Nikki Forster      2^nd- Christina McCoy

 

 

Secretary’s Report:

• Next meeting should be held on March 21, 2021 at 7:00PM. Format (virtual)
• Scholarship applications should be returned from students next week. Applications need to be voted on by the end of March. Scholarship committee needed.

 

Motions to accept Secretary’s report:  1^st- Beth Gilpin         2^nd- Bekah Galloway

 

 

Cheerleading Report:

• Coach is in place for K/1 squad
• 7^th grade clinics will be held April 7-8
  • Tryouts April 9^th
• Consignment and fittings May 21^st

 

Motions to accept Cheerleading report:  1^st- Andrea Jones 2^nd- Nikki Forster

Football Director’s

• Coaches interviews start this week.
  • Coaches should be in place for all teams by March 15^th.
• GCYFL policy change: Background checks and certifications are now valid for two years.
  • Coaches with certifications from last year do not need to recertify.
• Field will open April 1^st
• Equipment is still missing.
  • Reaching out to parents that did not turn in from 2020
  • Adding $250 return fee for unreturned equipment
  • Final equipment turn in date will be Dec. 1^st going forward.

 

 

Motions to accept Football Director’s report:  1^st- Christina McCoy 2^nd- Beth Gilpin

 

 

Committee Updates:

• Disciplinary
  • Still looking for another member in good standing to join this committee
• Scholarship: Emily Dahlke, Beth Gilpin, and Christina McCoy have volunteered for this committee. Amanda Russ will head and disburse the applications to be voted on.

 

Old Business:

 

 

 

 

 

New Business:

• Scholarship committee will be established
  • Amanda Russ will chair this committee. Emily Dahlke, Beth Gilpin, and Christina McCoy volunteered to review applicants and select recipients.
  • Scholarship applications will need to be reviewed and selected by the end of March 2021.
• Press box rules proposed
  • No children or extra bystanders
  • Announcer, clock runner, spotter, and videographers only

 

 

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Beth Gilpin

 

 

 

 

LYF Board Meeting Minutes

March 24, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Nikki Forster (2^nd VP), Drew Dahlke (Football Director), Andrea Rahm (Assistant Cheer Director), and Amanda Russ (Secretary)

 

Members in Attendance:

Bekah Galloway, Melissa Hendrix, Andy Cruse, Brandon Sinclair, Desmond Gault, Tony Fields, Brittany Gault, Brian Doyle, Dennis Davis, and Austin Reynolds.

 

Motions to Accept Previous Meeting Minutes:

1^st-   Drew Dahlke

2^nd- Andrea Jones

 

 

President’s Report:

• Friday Night Lights-July 30^th.
  • We will host a bowl game.
  • Each team will play Sycamore under the lights at high school field.
  • Cheer to be included.
• Football camp registration will go live after Spring break.
• Fall registration is looking good after extended registration.

 

 

Motions to accept President’s Report:  1^st-   Drew Dahlke    2^nd- Andrea Jones

 

 

 

1st Vice President’s Report:

• Concession notifications will be sent out after Spring break.
• Concession purchases have been quoted. Amazon looking like best deals.

 

Motions to accept 1^st VP report: 1^st-  Drew Dahlke   2^nd- Andrea Rahm

 

 

2^nd Vice President’s Report:

 

• Registration is up and running, and the early bird registration was a success.
  • 95 registered for football
  • 110 registered for cheer

 

• Football registration by grade:
  • K/1: 23
  • 2^nd: 17
  • 3^rd: 14
  • 4^th:13
  • 5^th:17
  • 6^th: 11
• Cheer registration by grade:
  • K/1-26
  • 2^nd: 20
  • 3^rd: 21
  • 4^th: 17
  • 5^th: 13
  • 6^th: 13

 

 

• Rosters online include coaches.
• Football registration until June 1^st.
• Cheer registration will close on April 15^th.

 

Motions to accept 2^nd VP report:  1^st- Bekah Galloway          2^nd- Amanda Russ

 

 

Treasurer’s Report:

3/1/21-3/23/21

• Beginning balance= $47,275.26
• Ending balance= 60,301.40
• Income= $15,661.54
  • Most of income came from new registration
  • $277 Reimbursed from Varsity cheer
  • $104 Kroger
  • Interest
• Expenses = $2635.40
  • $528 Insurance payment
  • $1100 Field usage
  • $600 GCYFL league fees
  • $407.40 Pink poms

 

Motions to accept Treasurer’s report:  1^st- Nikki Forster      2^nd- Bekah Galloway

 

 

Secretary’s Report:

• The next meeting should be held on April 18, 2021. Format (virtual)
• Two scholarship recipients have been decided. The recipients will be named and awarded at the award’s ceremony in May.

 

Motions to accept Secretary’s report:  1^st- Drew Dahlke      2^nd- Bekah Galloway

 

 

Cheerleading Report:

• Uniform Consignment Sale is going on now through April 30^th.
  • Details are posted on the LYF Cheer FB page, and a TeamSnap email has been sent to all registrants.
  • Only returning cheerleaders can attend. New registrants MUST buy the uniform package for their first year.
  • Try on uniforms now. If they do not fit or you are no longer in the program, gently used uniform items can be sold at a discounted price.
  • All items being sold must be clean, bagged, and tagged with the athlete’s name, grade, phone #, and email.
  • Items can be dropped off to T’s house: 11667 Kosine Dr.
• Uniform fittings will be May 21^st. Details to come on whether in person or virtual.
• Lil Cheer Camp will be held August 3^rd-6^th in the LHS main gym. Registration link to come.
• Pink poms have been ordered.
• Design ideas for cheer coach shirts have been emailed to RP Diamond, and we are waiting on mock up and price quote.

 

 

Motions to accept Cheerleading report:  1^st- Drew Dahlke  2^nd- Bekah Galloway

 

Football Director’s

• Registration is great. Most early sign-ups we have had.
• Meeting with Coach Cruse went well.
• Good news! GCYFL coaching requirement changes:
  • USA Football certification will not need to be retaken again if completed last year.
  • Concussion certifications are good for three years.
  • Background checks will need to be completed every two years.
• Looking at uniform changes with Riddell and BSN.

 

Motions to accept Football Director’s report:  1^st- Andrea Jones 2^nd- Nikki Forster

 

 

Committee Updates:

• Disciplinary
  • Still looking for another member in good standing to join this committee

 

Old Business:

 

• Press box rules will be sent out in new field operation guidelines.

 

New Business:

• GCYFL Superbowl opportunity 11/6-11/7/2021
  • Must have turf and lights
  • High school is onboard with stipulations
    • Field rental $450 per day
  • We can choose to side bar until next year.
  • Volunteers would be needed
    • Survey to poll parents discussed.
  • Coaching interview processes and term limits addressed
    • By-laws state, coaches can’t be removed without disciplinary reason.
  • Sponsorship opportunities being sent out this week
  • Nest Ninja Challenge approved by board
    • We will host one obstacle on May 1^st.

 

Motions to Adjourn:

1^st- Drea Jones

2^nd- Bekah Galloway

 

 

 

 

LYF Board Meeting Minutes

April 18, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Nikki Forster (2^nd VP), Beth Gilpin (Treasurer), Andrea Rahm (Assistant Cheer Director), and Amanda Russ (Secretary)

 

Members in Attendance:

Bekah Galloway, Tanya Mills, Brandon Sinclair.

 

Motions to Accept Previous Meeting Minutes:

1^st-   Bekah Galloway

2^nd- Andrea Jones

 

 

President’s Report:

• Field Operation Plan- Press box changes, but all other operations will stay the same.
• LYF will host the first GCYFL weigh-ins will at Redline on July 31^st.
• Redline pushing to develop relationship with LYF.
  • Top tier corporate sponsor
  • Offering team discounts for yearly membership
    • Grant to send opportunity out to coaches
  • Coaches meeting will be at Redline.
• Meeting with coach Cruse to discuss the July Tiger bowl.
• GCYFL voted not to let Ross back into league after they left.

 

 

Motions to accept President’s Report:  1^st-   Andrea Rahm  2^nd- Bekah Galloway

 

 

 

1st Vice President’s Report:

• Continued pricing on equipment and got a lead on tables.

 

Motions to accept 1^st VP report: 1^st-  Bekah Galloway          2^nd- Andrea Rahm

 

 

2^nd Vice President’s Report:

 

• Cheer registration closed on the 15^th, but me had numerous inquiries about missed sign-ups. Opening registration back up until April 30^th.
  • 101 registered for football
  • 116 registered for cheer

 

• Football registration by grade:
  • K/1: 25
  • 2^nd: 17
  • 3^rd: 15
  • 4^th:13
  • 5^th:19
  • 6^th: 12
• Cheer registration by grade:
  • K/1
  • 2^nd:
  • 3^rd:
  • 4^th:
  • 5^th:
  • 6^th:

 

 

• Football will close June 1^st.

 

Motions to accept 2^nd VP report:  1^st- Andrea Rahm  2^nd- Amanda Russ

 

 

Treasurer’s Report:

3/24/21-4/18/21

• Beginning balance= $47,275.26
• Ending balance= $50,395.01
• Income= $3272.75
  • $6.42 Interest
  • $3,266.33 Registration
• Expenses = $153.00
  • Registration refund

 

Motions to accept Treasurer’s report:  1^st- Andrea Rahm     2^nd- Amanda Russ

 

 

Secretary’s Report:

• The next meeting should be held on May 23, 2021 at 7 p.m. Format (virtual)

 

Motions to accept Secretary’s report:  1^st- Andrea Rahm     2^nd- Bekah Galloway

 

 

Cheerleading Report:

• Pink poms have arrived for October!
• Last day to turn in uniforms for the consignment sale is Friday, April 30^th.
  • Uniforms need to be clean, bagged, and labeled with cheerleader’s name, grade going into, phone # or email. If you are not cheering this year and just selling items, state that as well.
• Uniform fittings will be held May 21^st for all new registrants or those wanting to buy new pieces. (still TBD on in person or virtual)
• Lil Cheer Camp registration is open. This will be held August 3^rd-6^th from 6-8 p.m. the HS main gym.
  • $40 per cheerleader
  • Encouraged to attend. This material will be performed on Youth Night.
• Cheer coach meeting: TBD (Thinking 2^nd to last weekend in May.)

 

Motions to accept Cheerleading report:  1^st- Amanda Russ  2^nd- Bekah Galloway

 

Football Director’s

• Setting date for head coach meeting
• Still working on uniforms

Motions to accept Football Director’s report:  1^st- Andrea Rahm 2^nd- Nikki Forster

 

 

Committee Updates:

• Disciplinary
  • Still looking for another member in good standing to join this committee

 

Old Business:

• GCYFL Superbowl decisions pushed back until the May meeting.
• Sponsorships were sent out to six businesses.
• LYF to host stations at the Nest Ninja Challenge on May 1^st. Grant will be present.

 

New Business:

 

 

Motions to Adjourn:

1^st- Drea Jones

2^nd- Andrea Rahm

 

 

 

 

LYF Board Meeting Minutes

May 23, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Beth Gilpin (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Drew Dahlke (Football Director) and Amanda Russ (Secretary)

 

Members in Attendance:

Melissa Hendrix

 

Motions to Accept Previous Meeting Minutes:

1^st-   Christina McCoy

2^nd- Drew Dahlke

 

 

President’s Report:

• GCYFL meeting report:
  • New playoff structure
    • 3 pods- Red, white, and blue Superbowl
    • Top four teams will have championship series
  • Divisions to be grouped on skill
    • Head coaches will rank teams on skill during weeks 4,6, & 8
  • Weigh-ins will be held at Redline 7/31-8/1.
    • All LYF teams are 7/31 at 9 a.m.
  • Coaches clinic on June 8^th
  • Football camps will be held in June.
    • June 13-16: Grades K/1-2 $25
    • June 14-15: Grades 3-6 $50
  • Health department approved a normal season without previous Covid guidelines
    • Opposing team will stay on opposite side

 

 

Motions to accept President’s Report:  1^st-   Andrea Rahm  2^nd- Christina McCoy

 

 

 

1st Vice President’s Report:

• Field clean-up rolled out with four time slots
  • Everything will need taken out of concession and only putting back in what we want to keep
  • We need storage shelves. Looking for a donation.
  • Lost and found is overflowing.
  • Cleats still available to swap out. These are mostly smaller sizes.
• Tables that were to be donated were too wide. We will need to purchase.
• Refrigerators will be stocked the last week of July.

 

Motions to accept 1^st VP report: 1^st-  Christina McCoy         2^nd- Andrea Rahm

 

 

2^nd Vice President’s Report:

 

• One more week for football registration.
  • 134 registered for football
  • 140 registered for cheer

 

• Football registration by grade:
  • K/1: 24
  • 2^nd: 21
  • 3^rd: 18
  • 4^th:15
  • 5^th:22
  • 6^th: 17
• Cheer registration by grade:
  • K/1
  • 2^nd:
  • 3^rd:
  • 4^th:
  • 5^th:
  • 6^th:

 

 

 

Motions to accept 2^nd VP report:  1^st- Andrea Rahm  2^nd- Christina McCoy

 

 

Treasurer’s Report:

4/19-5/23/21

• Beginning balance= $63,421.15
• Ending balance= $66,633.37
• Income= $3365.22
  • $6.22 Interest
  • $3,359 Registration
• Expenses = $153.00
  • Registration refund

 

Motions to accept Treasurer’s report:  1^st- Drea Jones         2^nd- Christina McCoy

 

 

Secretary’s Report:

• The next meeting should be held on June 27^th at 7 p.m. (Format TBD)
• Team coaches should be deciding team reps.
  • Please send me team rep info so we can begin preparing paperwork for binders.
• Two LYF scholarships were awarded. Congratulations to Kaitlyn Breese and Zachary Dewitt!!
  • Both received a certificate and letter explaining how to receive their award.

 

Motions to accept Secretary’s report:  1^st- Andrea Rahm     2^nd- Drea Jones

 

 

Cheerleading Report:

• Fittings went smoothly this past Friday the 21^st.
• Deadline to pay for uniforms is June 11^th.
• Today was the last day for changes on uniform sizes.
• Lil Cheer Camp registration is open. This will be held August 3^rd-6^th from 6-8 p.m. the HS main gym.
  • $40 per cheerleader
  • Encouraged to attend. This material will be performed on Youth Night.

 

Motions to accept Cheerleading report:  1^st- Drea Jones      2^nd- Andrea Rahm

 

Football Director’s

• GCYFL games finalized- LYF has five home games.
• New LYF jersey designs have been decided and will be ordered in a couple weeks.
• Water will be turned on before first clean-up date.
• Pictures will be held August 9^th, 10^th, 11^th.
• Coaches clinic will be held on June 8^th.
  • Coach communication and play calling

 

Motions to accept Football Director’s report:  1^st- Andrea Rahm 2^nd- Christina McCoy

 

 

Committee Updates:

• Disciplinary
  • Still looking for another member in good standing to join this committee

 

Old Business:

• GCYFL Superbowl will be deferred to next year.
• Sponsorships: Redline, Ready 2 Roll, J& R landscaping.
• Nest Ninja Challenge: Set up two stations, and had six kids sign up. Big win!
• Outstanding equipment still not confirmed.
• Federal tax deadline- 2020 taxes due November 15^th.

 

New Business:

 

 

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Andrea Rahm

 

 

 

 

LYF Board Meeting Minutes

June 27, 2021

 

 

Board Members in Attendance:

Grant Galloway (President), Andrea Jones (1^st VP), Nikki Forster (2^nd VP), Beth Gilpin (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Drew Dahlke (Football Director), Gary Madison (Assistant Football Director) and Amanda Russ (Secretary)

 

Members in Attendance:

Melissa Hendrix, Bekah Galloway, Brian Doyle, Chris Gilpin, Brandan Sinclair, Desmond Gault, Dennis Davis, Bryn Henry, Heather Rich, Owen Behymer, Shawn Richardson, Tanya Mills, Sara Case, Carolyn Thoben.

 

Motions to Accept Previous Meeting Minutes:

1^st-   Andrea Rahm

2^nd- Drew Dahlke

 

 

President’s Report:

• LYF is getting a key fob for City Hall. July board meeting will be in-person.
• Loveland football camps were a success! These would be good to have before registration closed.
• Weigh-ins changes!!!
  • GCYFL will now come to each team field to host weigh-ins.
    • Date will be determined soon
  • 7/31 will now be the make-up weigh in date at Redline.
    •  LYF @ 9 a.m.
    • GCYFL board will be running, so no volunteers needed.

 

Motions to accept President’s Report:  1^st-   Andrea Rahm  2^nd- Christina McCoy

 

 

 

1st Vice President’s Report:

• Concession and field clean-up:
  • Saturday July 17^thm-1 p.m.
  • Tuesday July 20^th 6:30-8 p.m.
  • Still need volunteers!

 

Motions to accept 1^st VP report: 1^st-  Christina McCoy         2^nd- Andrea Rahm

 

 

2^nd Vice President’s Report:

 

• Registration closed June 1^st. Final #’s:
  • 146 Football
  • 123 Cheer

 

Motions to accept 2^nd VP report:  1^st- Andrea Rahm  2^nd- Christina McCoy

 

 

Treasurer’s Report:

5/24-6/27/21

• Beginning balance= $66,633.37
• Ending balance= $68,508.48
• Income= $2,616.36
• Expenses = $741.25

 

Motions to accept Treasurer’s report:  1^st- Drea Jones         2^nd- Christina McCoy

 

 

Secretary’s Report:

• The next meeting will be held on July 18^th. This meeting will be in person at City Hall.
• Dick’s 20% off weekend will be July 23-26.
  • Coupons will be shared through team reps and Facebook.
• Team rep meeting will be held July 8^th.
  • Paperwork should be gathered by the 19^th in preparation for weigh-ins.
• Youth night will be Friday August 27. More info to follow.

 

Motions to accept Secretary’s report:  1^st- Andrea Rahm     2^nd- Christina McCoy

 

 

Cheerleading Report:

• Lil Cheer Camp registration is open. This will be held August 3^rd-6^th from 6-8 p.m. the HS main gym.
  • $40 per cheerleader
  • Encouraged to attend. This material will be performed on Youth Night.
• Team bows have been ordered.

 

Motions to accept Cheerleading report:  1^st- Bekah Galloway          2^nd- Andrea Rahm

 

Football Director’s

• Kick-off night 7/12- First night of practice
  • 30 minutes together, 30 minutes with team, then family night
• Final schedule has not been posted GCYFL.
• Equipment handouts will be July 5-9.
• Water is turned back on at the field.
• 7/7- Party for Jacob Hyrne before his heart surgery.

 

Motions to accept Football Director’s report:  1^st- Andrea Rahm 2^nd- Christina McCoy

 

 

Committee Updates:

• Disciplinary
  • Heather Rich and Chris Gilpin are in good standing and remain on committee.
  • Brandan Sinclair is interested in joining and will be eligible at the July meeting.

 

Old Business:

• Coach and board shirts were not ordered. This order will be placed.

 

 

New Business:

• Looking at purchasing a tackle wheel.
• Goal posts will need to be painted by next season.

 

 

Motions to Adjourn:

1^st- Bekah Galloway

2^nd- Andrea Rahm

 

 

 

 

LYF Board Meeting Minutes
July 25, 2021

Board Members in Attendance:
Grant Galloway (President), Beth Gilpin (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Drew Dahlke (Football Director), Gary Madison (Assistant Football Director) and Amanda Russ (Secretary)

Members in Attendance:
Melissa Hendrix, Bekah Galloway, Shawn Richardson, Tanya Mills, Carolyn Thobaben, Cordt Thobaben, Emily Dahlke, Michael Pachmayer, Doug Hyrne.

Motions to Accept Previous Meeting Minutes:
1st- Andrea Rahm
2nd- Christina McCoy

President’s Report:
• Football is here!
o Tiger Bowl will be held on the 30th against Sycamore.
 All grades should arrive at 5 p.m.
 No gate fees.
o Bethel Bowl is on Sunday 8/1. No cheer.
o Deer Park scrimmages at Little Miami- TBD
• Our new white color rush jerseys are in!
o Jacob Hyrne’s #14 on all jerseys.
o Black will be home and white will be away.

Motions to accept President’s Report: 1st- Andrea Rahm 2nd- Christina McCoy

1st Vice President’s Report:
• Concession was cleaned out and new stainless-steel tables are in place.
• Landscaping still needs done.
o Garden beds and walk ways need edged.
o Need mulch and round-up
• Field maintenance budget- $2,000
• Trash removal needs set up.
• We still have $2800 left in budget for concession and bathroom updates.

Motions to accept 1st VP report: 1st- Christina McCoy 2nd- Andrea Rahm
2nd Vice President’s Report: (Read by Grant)

• Not much new to report.
• Facebook page needs updated.
o Registration still showing open.
• Beth- We still have kids that registered but not paid.
o We will need to send out invoices.

Motions to accept 2nd VP report: 1st- Andrea Rahm 2nd- Christina McCoy

Treasurer’s Report:
6/28-7/25
o Beginning balance= $68,508.48
o Ending balance= $67,067.49
o Income= $276.55
o Expenses = $1,717.54

• Cheer bow invoice coming
• Outstanding equipment
o How do we recover going forward? Jersey invoice?
• Huddle will be used for 4th, 5th, and 6th.
• Board shirts will be ordered.
• Received info from one of our scholarship recipients

Motions to accept Treasurer’s report: 1st- Drew Dahlke 2nd- Emily Dahlke

Secretary’s Report:
• The next meeting will be held on August22nd at 7 p.m. This meeting will be in person at City Hall.
• Dick’s 20% off is this weekend! Tomorrow, 7/26 is the last day.
• Weigh-ins went well! Big improvement from last year.
o Thanks to all the team reps that worked hard to collect paperwork!
o Make-up weigh-ins will be held this Saturday 7/31 at 9 a.m.
 Most teams still turn in cheer paperwork.
• Youth night will be Friday August 27. We are not doing food this year. Football and cheer should arrive at 6 p.m.
• Homecoming will be held on 9/30.
o Waiting to hear on truck availability.
o $1500 homecoming cost
 Bus drivers, truck drivers, water, and yard signs.
• Football picture dates:
o K/1- 8/9 at 5 p.m.
o 2nd- 8/9 at 5:30 p.m.
o 3rd- 8/9 at 6:00 p.m.
o 4th- 8/11 at 5:00 p.m.
o 5th- 8/11 at 5:30 p.m.
o 6th- 8/11 at 6:00 p.m.

Motions to accept Secretary’s report: 1st- Andrea Rahm 2nd- Christina McCoy

Cheerleading Report:
• Uniforms are in. Head coaches are picking up.
• Team bows will be ready this week.
• Youth night- 8/27 at 6 p.m.
o Kids will line up at 6:45.
o Coaches and athletes are free.
o Parents need to buy tickets online.
o We will need rosters for football.
o Wear jerseys and shorts.
• High school showcase for cheer will be moved.

Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Carolyn Thobaben

Football Director’s
• All kids have helmets and pads.
o Pants need to be ordered.
• Coaches shirts will be ordered. Need sizes.

Motions to accept Football Director’s report: 1st- Bekah Galloway 2nd- Christina McCoy

Committee Updates:
• Disciplinary
o Chris Gilpin remains on the committee. Melissa Hendrix and Carolyn Thobaben were added.
• Fundraising
o Bekah Galloway, Emily Dahlke, and Andrea Rahm volunteered and given positions.
o LYF raffles, split the pot, programs, and restaurant fundraisers were discussed.
Old Business:
• Coach and board shirts were not ordered. This order will be placed.
• Tackle wheel- $328 can be spent.

New Business:
• A new Loveland flag would cost $347
• Tournaments/playoffs will be the first week of November

Motions to Adjourn:
1st- Drew Dahlke
2nd- Gary Madison

LYF Board Meeting Minutes
August 22, 2021

Board Members in Attendance:
Grant Galloway (President), Beth Gilpin (Treasurer), Drea Jones (1st VP), Nikki Forster (2nd VP), Andrea Rahm (Assistant Cheer Director), Drew Dahlke (Football Director), Gary Madison (Assistant Football Director) and Amanda Russ (Secretary)

Members in Attendance:
Melissa Hendrix, Bekah Galloway, Shawn Richardson, Tanya Mills, Carolyn Thobaben, Cordt Thobaben, Emily Dahlke, Matt Behymer, Sara Case, Matt Bonarrigo, Brandan Sinclair, Heather Rich, Nicole Mertes, Dennis Davis, Bernadette Gabaree, Doug Hyrne, Lynzi.

Motions to Accept Previous Meeting Minutes:
1st- Beth Gilpin
2nd- Drea Jones

President’s Report:
• Game day operations:
o No covid restrictions for outdoor activities
o Press box limited to announcer, spotter, clock runner, and for film
o Visitors will be on the far side of the field.
 Bleachers will need moved.
o $4 gate fees. 12 and under are free.
• Youth night is coming up on 8/27

Motions to accept President’s Report: 1st- Drea Jones 2nd- Nikki Forster

1st Vice President’s Report:
• Concessions were thoroughly cleaned.
o New tables were added.
• Placed first order for Coke delivery
• We need to promote concessions sign-ups!
• Concession prices staying the same

Motions to accept 1st VP report: 1st- Tanya Mills 2nd- Bekah Galloway

2nd Vice President’s Report:

• With registration closed, nothing new to report.
• Will follow up on unpaid registrations.

Motions to accept 2nd VP report: 1st- Tanya Mills 2nd- Amanda Russ

Treasurer’s Report:
7/25-8/22/21
o Beginning balance= $67,067.49
o Ending balance= $63,118.48
o Income= $1122.43
o Expenses = $5071.44

• Both scholarships were paid out for recipients.

Motions to accept Treasurer’s report: 1st- Drew Dahlke 2nd- Emily Dahlke

Secretary’s Report:
• The next meeting will be held on September 26, 2021. This meeting will be in person at City Hall. We will hold an executive meeting at 6.
• Youth night is this Friday August 27. Football and cheer should arrive at 6 p.m.
• Homecoming will be held on 9/30.
o Waiting to hear on truck availability.
o $1500 homecoming cost
 Bus drivers, truck drivers, water, and yard signs.

Motions to accept Secretary’s report: 1st- Curt Thobaben 2nd- Tanya Mills

Cheerleading Report: (By Grant)
• Youth night- 8/27 at 6 p.m.
o Kids will line up at 6:45.
o Coaches and athletes are free.
o Parents need to buy tickets online.
o We will need rosters for football.
o Wear jerseys and shorts.
o Need coach rosters from team reps.

Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Carolyn Thobaben

Football Director’s
• We are two weeks in. Records are looking good.
• Two coaches were ejected. Waiting on GCYFL.
• Still trying to purchase football pants.
• Coach and board shirts are in.
• Ice machine has been turned on.
• Helmets will need to be cycled.
o Need to order more in the off season

Motions to accept Football Director’s report: 1st- Bekah Galloway 2nd- Nikki Forster

Committee Updates:
• Disciplinary
o Nothing to report
• Fundraising
o Fundraisers have been scheduled.
 Skyline night-9/14 from 4-9 p.m.
 Chipotle- 9/28 from 5-9 p.m.
 Parents night at Bishop’s Quarters- 10/15
o Programs are in the works.
o Raffle baskets being put together
 Need $100 from each football and cheer team.
Old Business:
• Tackle wheel- Has not been purchased

New Business:

Motions to Adjourn:
1st- Carolyn Thobaben
2nd- Nikki Forster

LYF Board Meeting Minutes
September 26, 2021

Board Members in Attendance:
Grant Galloway (President), Beth Gilpin (Treasurer), Nikki Forster (2nd VP), Andrea Rahm (Assistant Cheer Director), Drew Dahlke (Football Director), and Amanda Russ (Secretary)

Members in Attendance:
Bekah Galloway, Emily Dahlke, Nicole Mertes, Tanya Mill, Lynzi Beatle, Tanya Mills.

Motions to Accept Previous Meeting Minutes:
1st- Beth Gilpin
2nd- Bekah Galloway

President’s Report:
• Home games are done. Thank you to all the volunteers!!!
o No major season issues to report.
• 9/28- 5th grade game is rescheduled with Kings
o Beth to work gate
o Drea is opening concession
• 10/8- Youth night- Pink Night!
o All parents must purchase tickets.
o Refunds were issued from last game.
• GCYFL will hold a playoff meeting on Wednesday.
o Playoff schedules will be determined.
• Bishops Quarter fundraiser will be held on 10/15.
o $10 at the door
o 10% back to LYF
• Declined high school homecoming dance due to liability,

Motions to accept President’s Report: 1st- Drew Dahlke 2nd- Nikki Forster

1st Vice President’s Report: (Read by Grant)
• Money remaining in budget will be used to remodel bathrooms.
• Any extra food and drink will be sold at cost
o This could be used for end of year parties.

Motions to accept 1st VP report: 1st- Tanya Mills 2nd- Andrea Rahm

2nd Vice President’s Report:

• With registration closed, nothing new to report.
• Still need to track down unpaid fees.
• Proposal- Any outstanding balances must be paid before registration the following year.
o Vote next month

Motions to accept 2nd VP report: 1st- Tanya Mills 2nd- Andrea Rahm

Treasurer’s Report:
8/23-9/26
o Beginning balance= $63,118.48
o Ending balance= $70,847.41
o Income= $30,036.53
o Expenses = $22,307.60
Income
T-Shirts $ 1,398.00
Shout Outs $ 541.45
Raffle $ 380.00
Masks $ 255.00
Lemonade Donation $ 320.00
Kroger Corporate donation $ 90.04
Kona Ice Contribution $ 752.75
Interest $ 6.43
Gold Level Sponsorship $ 750.00
Gate $ 14,719.10
Cookie Grams $ 505.00
Concessions $ 10,318.76

Expenses
Walkie Talkies $ 100.00
Sponsorship banners $ 145.00
Referee Expense $ 4,150.00
Raffle tickets $ 75.45
Propane $ 117.03
Practice Jerseys $ 2,145.66
Kroger $ 69.47
Keep Out' sign expense $ 25.77
Homecoming yard signs $ 955.00
Gold Medal $ 739.75
GFS $ 2,623.27
Game Jerseys $ 8,194.08
Costco $ 14.99
Corrugated signs for field signs $ 29.87
Cookie Gram cost $ 324.00
Concession tables $ 200.00
Coke $ 1,983.74
Coffee maker $ 118.82
Coach Shirts $ 52.00
Cheer showcase - 2nd & 4th grade $ 145.00
Cash Box $ 24.60
6th grade send off $ 74.10

Motions to accept Treasurer’s report: 1st- Drew Dahlke 2nd- Nikki Forster

Secretary’s Report:
• The next meeting will be held on October 17, 2021. This meeting will be in person at City Hall. We will hold an executive meeting at 6.
• Yard signs have been ordered for homecoming. These should be distributed to teams by Wednesday.
• 6th grade sendoff was a success! Congrats to all!!
• Homecoming parade:
o All players must arrive at Phillips between 4-430. No one will be able to enter after 5 p.m.
o Pizza will arrive at 5:45
o Parade begins at 6:30
o Board members have been placed at Phillips and the Moose to ensure safety and coverage.
• Financial statements must be turned in by Dec 1.

Motions to accept Secretary’s report: 1st- Andrea Rahm 2nd- Tanya Mills

Cheerleading Report:
• Homecoming signs will be delivered this week.
• BCA will begin Oct. 1
• Pink poms will be given to K/1 on Oct 2nd and each squad will use
• Youth night was rescheduled for Oct 8th.
o Repurchase tickets and wear pink.
• Some cheer squads have not been using team snap. This will be addressed.

Motions to accept Cheerleading report: 1st- Drew Dahlke 2nd- Nikki Forster

Football Director’s
• All of our teams are at Hamilton next week.
• GCYFL meeting on Wednesday to determine playoffs
• Used Dick’s GC to purchase tackle wheel.
o $400 left to be used for pants
o Need 30 pair @ $45-50 each
• Equipment charges
o Credit card will be charged for unreturned equipment

Motions to accept Football Director’s report: 1st- Bekah Galloway 2nd- Nikki Forster

Committee Updates:
• Disciplinary
o Nothing to report
• Fundraising-
o Skyline raised $230
o Chipotle fundraiser 9/28 from 5-9
 33% goes to LYF
o Bishop’s parent’s night will be held 10/15
 Wristbands $10
 Tiger themed drinks and buckets of beer
o Programs- Presale
•
Old Business:
•

New Business:

• How many helmets need purchased? How many need certified?
o Need better tracking
o Recommend Riddell, not more Xenith

Motions to Adjourn:
1st- Amanda Russ
2nd- Nikki Forster

 

 

LYF Board Meeting Minutes
October 24, 2021

Board Members in Attendance:
Grant Galloway (President), Nikki Forster (2nd VP), Drew Dahlke (Football Director), Gary Madison (Assistant Football Director, and Amanda Russ (Secretary)

Members in Attendance:
Bekah Galloway, Lynzi Beadle, Doug Hyrne, Tony Fields, Steve Gumbert, Amber Arnold, Dennis Davis.

Motions to Accept Previous Meeting Minutes:
1st- Nikki Forster
2nd- Drew Dahlke

President’s Report:
• We had a really great season!
o We had back to back home games for 5 weeks.
o All roles were executed.
• We have upcoming transition as board positions are becoming available.
o 1st VP
o Treasurer
o Football Director
o We will have online nominations sent out through team snap.

Motions to accept President’s Report: 1st- Bekah Galloway 2nd- Amanda Russ

1st Vice President’s Report:
• Thank you to all the volunteers!
• Working on a Coke buyback.
• Concessions have been closed and everything is cleaned.
• We are getting quotes for the bathroom remodels.
o Spring renovation
• Water is ok to be turned off.

Motions to accept 1st VP report: 1st- Bekah Galloway 2nd- Nikki Forster

2nd Vice President’s Report:

• Nothing new to report.
• Suggestions to put out recruiting flyers in the offseason were offered.
o February registration

Motions to accept 2nd VP report: 1st- Dennis Davis 2nd- Lynzi Beadle

Treasurer’s Report:
9/27-10/24
o Beginning balance= $70,847.41
o Ending balance= $71,051.52
o Income= $813.28
o Expenses = $609.17

Motions to accept Treasurer’s report: 1st- Lynzi Beadle 2nd- Nikki Forster

Secretary’s Report:
• The next meeting will be held on December 5th at 7 p.m. This meeting will be in person at Loveland High School. We will hold an executive meeting at 6.
• Homecoming was a success! Thanks to all the coaches, team moms, and volunteers.
o All procedures went smoothly at Phillips park and the Moose lodge.
 Traffic control was great. Thanks Laurie Hyrne!
o The parade committee was impressed with LYF behaviors and operations.
• Financial Statements
o Team reps should submit a financial statement off all collections and expenses by December 1st.
 These should be sent to me and to your team’s parents.

Motions to accept Secretary’s report: 1st- Lynzi Beadle 2nd- Bekah Galloway

Cheerleading Report:
• Coaches surveys were sent out.
• We had a great season and turnout!
Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Nikki Forster

Football Director’s
• We had a really good season.
o Everything went smooth.
o No covid issues.
o League improvements helped
o No helmet problems
• $420 footballs were purchased with Dick’s gift cards.
o We should be set for next year.
• $1000 left between two more Dick’s gift cards.
• Equipment turn in will be held in two weeks.
o November 2nd and 4th.
o This is mandatory for all players that are not participating in post season play.
• Coaches surveys are being sent out this week.
• Will be completing field maintenance for winter.
o Check for leak.
• We will need to recert about 100 helmets before next season.
o $50 ea.

Motions to accept Football Director’s report: 1st- Bekah Galloway 2nd- Dennis Davis

Committee Updates:
• Disciplinary
o Nothing to report
• Fundraising-
o Bishop’s Parent’s Night
 Did not have the turnout expected
 Getting 10% of all sales of the night
o Programs are being ordered.
 These will be given to team reps to pass out.
o Riddell t-shirts should be in soon.

Old Business:
•

New Business:

• New motion 1:
o Board member position nominees can be nominated even if they are not a member in good standing.
o This will be voted on at the next meeting.
o This was initiated due to the lack of good standing members.
• New motion 2:
o Add a non-voting board seat for a competition director

Motions to Adjourn:
1st- Bekah Galloway
2nd- Drew Dahlke

LYF Board Meeting Minutes
December 5, 2021

Board Members in Attendance:
Grant Galloway (President), Beth Gilpin (Treasurer), Drew Dahlke (Football Director), Gary Madison (Assistant Football Director), Christina McCoy (Cheer Director), and Amanda Russ (Secretary)

Members in Attendance:
Bekah Galloway, Lynzi Beadle, Tony Fields, Brandan Sinclair, Cordt Thobaben, Emily Dahlke, Desmon Gault, Tanya Mills, Jeffrey Davis

Motions to Accept Previous Meeting Minutes:
1st- Lynzi Beadle
2nd- Emily Dahlke

President’s Report:
• New GCYFL member changes
o Voting at large
• We had three teams play in post season bowls
o K/1- Turkey bowl
o 2nd- Sycland- Rocky Top
o 5th- Rocky Top
• Overall, really good season! Excited for next season!

Motions to accept President’s Report: 1st- Bekah Galloway 2nd- Tanya Mills

1st Vice President’s Report: Read by Grant
• Facilities are shut down.
• Soda is still available to purchase at cost.
o Sprite and Fanta
• Restrooms will need remodeled during off season
o Remodel flooring, lighting, and facilities

Motions to accept 1st VP report: 1st- Bekah Galloway 2nd- Tanya Mills

2nd Vice President’s Report:

• Registration for football to open February 1st. Cheer will open on March 1st.
• Hope to have football camp while registration is still open.

Motions to accept 2nd VP report: 1st- Beth Gilpin 2nd- Cordt Thobaben

Treasurer’s Report:
10/24-12/6/21
o Beginning balance= $71,051.52
o Ending balance= $70,874.93
o Bishop’s and programs check still outstanding

• Expense costs per year
o 2019- $52,400
o 2020- $31,000
o 2021- $43,000

Motions to accept Treasurer’s report: 1st- Christina McCoy 2nd- Amanda Davis

Secretary’s Report:
• The next meeting will be held on January 23 at 7 p.m. This meeting will be online.
• Team reps need to turn in financial statements if they haven’t already
o Team reps should submit a financial statement off all collections and expenses by December 1st.
 These should be sent to me and to your team’s parents.

Motions to accept Secretary’s report: 1st- Lynzi Beadle 2nd- Bekah Galloway

Cheerleading Report:
• Coaches surveys were sent out.
• We had a great season and turnout!
Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Tanya Mills

Football Director’s
• We had a really good season.
• Completed field maintenance for winter.
• We will need to recert about 100 helmets before next season.
o $50 ea.

Motions to accept Football Director’s report: 1st- Emily Dahlke 2nd- Nikki Forster

Committee Updates:
• Disciplinary
o Nothing to report
• Fundraising-
o Bishop’s Parent’s Night
 Need to follow up about check
o Programs are being ordered.
 $31
o Fundraising made over $3,000
 We need more bodies next year

Old Business:
• Motion for non-voting competition approved

New Business:

• New Board members voted in:
o 1st VP: Doug Hyrne
o Treasurer: Lynzi Beadle
o Football Director: Tony Fields

Motions to Adjourn:
1st- Bekah Galloway
2nd- Drew Dahlke

LYF Board Meeting Minutes
January 23, 2022

Board Members in Attendance:
Grant Galloway (President), Doug Hyrne (1st VP), Nikki Forster (2nd VP), Lynzi Beadle (Treasurer), Tony Fields (Football Director), Andrea Rahm (Assistant Cheer Director), and Amanda Russ (Secretary)

Members in Attendance:
Desmond Gault, Drea Jones, Shawn Richardson

Motions to Accept Previous Meeting Minutes:
1st- Lynzi Beadle
2nd- Nikki Forster

President’s Report:
• GCYFL News:
o CHCA asked to join league
o Team sizes and grades are an issue
• LYF Preseason bowl game
o Discussion about hosting
o Combination of GCYFL, CCYFL, and TYFA teams

Motions to accept President’s Report: 1st- Nikki Forster 2nd- Lynzi Beadle

1st Vice President’s Report:
• Laurie Hyrne will be assisting as the concession manager.
• Working on new ideas for the upcoming season.
o New menu items
o New volunteer processes
o Improvements

Motions to accept 1st VP report: 1st- Lynzi Beadle 2nd- Amanda Russ

2nd Vice President’s Report:

• Football registration will officially open 2/14/22 and close on 6/1.
o K/1 $95
o Grades 2-6 $180

• Cheer registration will open 3/01/22 and close on 4/1.
o $70
• Waiving early bird discount
• Must show proof of free lunch assistance to qualify for registration aid.

Motions to accept 2nd VP report: 1st- Lynzi Beadle 2nd- Amanda Russ

Treasurer’s Report:
12/6/21-1/23/22
o Beginning balance= $70,874.93
o Ending balance= $69,989.93
o Income: $46.44
o Expenses: $885
o Tiger Ball $810
o Quickbooks $75
o 2022 Budget

Motions to accept Treasurer’s report: 1st- Tony Fields 2nd- Amanda Russ

Secretary’s Report:
• The next meeting will be held on February 20 at 7:30 p.m. This meeting will be in person and online. (Subject to change)
• Scholarship application information will be submitted to the high school.
o LYF will provide two $1,000 scholarships to Senior students.
 One male and one female

Motions to accept Secretary’s report: 1st- Lynzi Beadle 2nd- Tony Fields

Cheerleading Report: Andrea
• Cheer registration will run from 3/1-4/1/22.
o $70
o Team bow included
Motions to accept Cheerleading report: 1st- Nikki Forster 2nd- Amanda Russ

Football Director’s
• Need to purchase new equipment
o Short on pants and helmets
• Coaches meeting will be held on March 1st
• Helmets need to be recertified.
o Sending out with approval
o This was accounted for and approved in 2022 budget

Motions to accept Football Director’s report: 1st- Lynzi Beadle 2nd- Amanda Russ

Committee Updates:
• Disciplinary
o Nothing to report
• Fundraising-
o All programs are in and are being distributed.
o Cookie grams were a hit.
 Going to make cookies for opposing teams next year to sell at games.

 We need more bodies next year

Old Business:
• Still waiting to develop competition and fundraising committees.

New Business:

Motions to Adjourn:
1st- Amanda Russ
2nd- Lynzi Beadle

LYF Board Meeting Minutes
February 20, 2022

Board Members in Attendance:
Grant Galloway (President), Doug Hyrne (1st VP), Lynzi Beadle (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), and Amanda Russ (Secretary)

Members in Attendance:
Brandan Sinclair, Greg Koebel, Sheri Mackzum, Shawn Richardson, Bekah Galloway, Jeff Davis, Tanya Mills, Amber Arnold, Melissa Hendrix, Allen

Motions to Accept Previous Meeting Minutes:
1st- Lynzi Beadle
2nd- Tanya Mills

President’s Report:
• GCYFL meeting last week:
o CHCA voted out
• Pushing to host a GCYFL Superbowl
o Holding an executive board meeting to discuss details
• All board meetings will be held on the 3rd Sunday of the month at 7.
o These will now be in person in the high school cafeteria.
• Redline opportunities for speed and agility

Motions to accept President’s Report: 1st- Amanda Russ 2nd- Tanya Mills

1st Vice President’s Report:
• Concession punch list will be done from March-April
• Looking to have more involvement with volunteers this year
• Remodels will begin in Spring.
• Field clean-up days will be announced.
o Look for dates to come out on Team Snap and Facebook.

Motions to accept 1st VP report: 1st- Lynzi Beadle 2nd- Bekah Galloway

2nd Vice President’s Report: By Grant

• Registration is going really well! 45 players signed up since the 14th
o K/1- 6
o 2nd- 4
o 3rd-11
o 4th- 8
o 5th-3
o 6th-3

• Cheer registration will go live March 1st at 9 a.m.

Motions to accept 2nd VP report: 1st- Lynzi Beadle 2nd- Shawn Richardson

Treasurer’s Report:
1/23/22-2/20/22
o Beginning balance= $69,989.93
o Ending balance= $68,840.93
o Income: 0
o Expenses: $1,149
o Team Snap

Motions to accept Treasurer’s report: 1st- Tony Fields 2nd- Amanda Russ

Secretary’s Report:
• The next meeting will be held on March 20 at 7:00 p.m. This meeting will be in person at the high school.
• Scholarship application information was submitted to the high school.
o Applications must be returned to LYF by March 4th
• We need three members in good standing for the scholarship committee to choose winning recipients.
o Christina McCoy, Bekah Galloway, and Andrea Rahm volunteered.

Motions to accept Secretary’s report: 1st- Bekah Galloway 2nd- Tanya Mills

Cheerleading Report: Andrea
• Cheer registration will open on March 1st.
o Nikki will keep an eye on numbers.
o Registration will need to close early if we reach 30 on a squad.
o Strong close date of April 1st, with some squads being earlier.
• Uniform fitting date has been scheduled for May 13th.
o Each grade will be slotted a time.
o We will also have consignment.
• Cheer signs were approved and ordered.
o $190
Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Tanya Mills

Football Director’s
• Coaches interviews will begin in March.
o Look for sign up genius on FB
• Creating equipment list
o All equipment numbered

Motions to accept Football Director’s report: 1st- Bekah Galloway 2nd- Tanya Mills

Committee Updates:
• Disciplinary
• Fundraising-
o Cookie grams were a hit and we are going to sell at cookies at games.
o Looking to hold father/daughter and mother/son dance.
• Competition Committee
o Need to fill

Old Business:
• Still waiting to develop competition and fundraising committees.

New Business:
• A motion was made to amend the LYF by-laws in terms of head coach positions.
o Current by-laws state: Once approved, each coach will be reviewed by the Executive Board annually but unless serious concerns arise, shall remain in his/her head coaching position until such time as he/she resigns or his/her team ends completes its last season in LYF.
o The motion was made to not only review each season, but open head coaching positions annually.
• A motion was made to purchase large Loveland flag and an American flag

Motions to Adjourn:
1st- Bekah Galloway
2nd- Amanda Russ

LYF Board Meeting Minutes
March 20, 2022

Board Members in Attendance:
Grant Galloway (President), Doug Hyrne (1st VP), Nikki Forster (2nd VP), Lynzi Beadle (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), and Amanda Russ (Secretary)

Members in Attendance:
Brandan Sinclair, Carolyn Thobaben, Melissa Hendrix, Sheri Mackzum, Amber Arnold, Amy Goldschmidt, Randi Dyer, Andy Dyer, Leslie Roddy, Linnzi Gillo, Chasity Haskamp, Sue Glanton, Allen Brinker, Candice Davis, Bekah Galloway, Laurie Hyrne, Desmon Gault, Brenda Clark, Lynne Engel.
Online attendance: Brian , Barb Morrison, Andy Lumpkin, Cordt Thobaben, Beth Gilpin, Tracy Smithers, Heather Rich

Motions to Accept Previous Meeting Minutes:
1st- Tanya Mills
2nd- Bekah Galloway

President’s Report:
• Coaches interviews were held over the last few weeks.
o Went really well
o Encouraging pick-up games- Out of GCYFL games
o Encouraging coaches to start preseason conditioning
• LYF vision
o K/1-3rd- Fundamental
o 4th-6th- Competitive
• April 30th- LYF Opening Day
o Camp was after registration closed last year. Trying to push up to May.
 3-day camp by grade level. Dates will be put out.
• Redline training
o Offering preseason workouts
• July 11th- Official practice start date
• Corporate sponsors going out this month
o Sending out on FB
• CHCA- Voted into GCYFL as non-voting member.
o Only have two teams. They are on a probationary period.

Motions to accept President’s Report: 1st- Carolyn Thobaben 2nd- Tanya Mills

1st Vice President’s Report:
• Introduction- Laurie will be the concession manager.
• Planning and setting up accounts
o Created concession remodel task list
 Notes on each project
o Coke account, sign up genius
• Concession changes- More games with access to our own field
o We are in need for volunteers!! Always a problem in the past.
o Everyone registered signed a waiver and must participate.
o We want to make it fun and offer a reward.
 Clarify duties. Everything is restocked and bathroom clean at close
 Track sign ups. Will send report out to team reps
 Per board approval, one raffle for cheer and one football. $100 gift card from Dick’s
o Different sign-up process
 Tracking much better. Holding people accountable
 Track sign ins and no shows
o With remodel, beginning April 9th-10
 New flooring. New toilets. New lighting.
 Front of concession needs repaired
 Thorough cleaning
 Field maintenance- pulling weeds
 Will put out a sign-up genius
o Adjusting menu, pricing depending on availability
 Start getting ahead of the game
 Walking tacos, Slim Jim’s
• Have a sample day
 Pricing will come out closer to season

Motions to accept 1st VP report: 1st- Desmon Gault 2nd- Nikki Forster

2nd Vice President’s Report:

• Registration numbers are looking very good!
• Football-104
o 3rd grade at 29
• Cheer 132- closes March 3st
• Football closes June 1st.
• Balance of unpaid registrations- $0
o People held accountable
o Had to upload verification from school
• Over $23,000 in registration
• Checking link is on school Tiger Talks and emails.

Motions to accept 2nd VP report: 1st- Tanya Mills 2nd- Desmond Gault

Treasurer’s Report:
2/20/022-3/20/22
o Beginning balance= $74,895.42
o Ending balance= $89,405.88
o Income:
o Registration- 6054

o Expenses:
o 1149 team snap fee
o Riddell- Outstanding bill

• Received check from Kroger for the corporate contributions
• Researched different CPA's for the filing of the taxes etc.
o $500
o Taxes to be filed next month
• Still haven't received checks from the bank. We are out of starter checks. I've been in constant communication with the rep for our account. Should receive them this Thursday.
• Loveland flag and the American Flag approved in budget.
o miscellaneous expense

Motions to accept Treasurer’s report: 1st- Bekah Galloway 2nd- Tanya Mills

Secretary’s Report:
• The next meeting will be held on April 24th at 7:00 p.m. This meeting will be in person at the high school.
o Easter falls on the third Sunday of the month, so we are moving a week.
• Scholarship applications were picked up from the school and distributed to the scholarship committee.
o Received two male applications and two females
o Winning recipients will be turned into the high school by this Friday the 25th.
o Winners will be announced in May

Motions to accept Secretary’s report: 1st- Tanya Mills 2nd- Desmon Gault

Cheerleading Report:
• April 1st- Coaches meeting
• Accepting consignment sale items until 4/24/22
o Distribute through team snap
o Buy and sell through sale
 Tagging items and setting up like a shop
 LMS for consignment
• Must bring cash or check
o Uniform fittings- 5/13
 LES cafeteria
 Squads will have time slots
o Lil cheer camp- $40 sign-ups – Online sign-up
 Highly encourage to attend
•
Motions to accept Cheerleading report: 1st- Bekah Galloway 2nd- Tanya Mills

Football Director’s
• Coach interviews
o K1/1- Jeremy
o 2nd-Desmon Gault
o 3rd- Grant Galloway
o 4th- Brandan Sinclair
o 5th- Brian Doyle
o 6th- Andy Lumpkin
• Coach clinic at Mt. St. Joe
• Started receiving shipments of equipment
o Helmets, pants, tackling
o Hopefully new helmets in by May
o Refurbished helmets in by June
• Desmond’s speed and agility/ Partnering with Redline
o Gain more speed- Free of charge
• All equipment numbered- Check out system
• We don’t have to split teams until 38. Likely at 36
o Still questioning how this it would be done
• No Bethel Bowl-We will go to two preseason tournaments
o Mason Grimes bowl and will be televised
o Little Miami Bray Bowl

Motions to accept Football Director’s report: 1st- Desmon Gault 2nd- Bekah Galloway

Committee Updates:
• Disciplinary-
o Brandan Sinclair was added to the committee
o A motion was sent to the committee to remove Randi Dyer as K/1 head cheer coach-
 Motion retracted
 Unanimous vote to accept retraction
o A motion was sent to the committee to remove Lynzi Beadle as LYF treasurer-
 Motion retracted
 2/3 vote to accept retraction
o Mid-season survey will be sent out to all teams
• Fundraising-
o Amber Arnold, Bekah Galloway, Andrea Rahm
o Cookie lady will be there again
 Generic football and cheer cookies prepackaged.
 Will have opponent’s colors too
o Lemonade stand will be back
o Idea- Boys of fall pictures
o Parent night out- Plan ahead of time
 Roof top
o New- Mother/son and father/daughter dance-
 Expenses-Tent rental, limited concession
o Shout out sign up genius
 HS volunteer
o Kona Ice
• Competition Committee
o Need to fill

Old Business:
• Still waiting to develop competition and fundraising committees.
• A motion was made to amend the LYF by-laws in terms of head coach positions.
o Current by-laws state: Once approved, each coach will be reviewed by the Executive Board annually but unless serious concerns arise, shall remain in his/her head coaching position until such time as he/she resigns or his/her team ends completes its last season in LYF.
o The motion was made to not only review each season, but open head coaching positions annually.
o This motion was approved.
 Each coach will be reviewed by the Executive Board annually, and all HC positions will be re-opened each season to ensure that there is not a better qualified candidate for that specific position.
• Approval of motion to purchase large Loveland flag and an American flag

New Business:
• Tiger bowl- Registration for football and cheer. Still in the budget
o Incentive for the volunteer slot
• Coaches should attend board meetings
o By-laws require but nothing states consequences. Needs amended.

Motions to Adjourn:
1st- Lynzi Beadle
2nd- Tanya Mills

LYF Board Meeting Minutes

April 22, 2022   

 

Board Members in Attendance:

Grant Galloway (President), Doug Hyrne (1^st VP), Nikki Forster (2^nd VP), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director)

 

Members in Attendance:

Rebekah Galloway, Cathryn McDaniel, Desmon Gault, Sheri Mackzum, Randi Dyer, Leslie Roddy, Kate Deslavo, Tanya Mills, Amber Arnold, Barb Maxson

 

Online attendance: Allen Davis, Candice Davis, Brandan Sinclair, Cordt Thobaben, Carolyn Thobaben, Heather Rich, Andy Lumpkin, Melissa Hendrix.

 

Motions to Accept Previous Meeting Minutes:

1^st-   Desmon Gault

2^nd- Bekah Galloway

 

 

President’s Report:

• Movie night will be held mid- June at LYF field.
• Bathroom floors will be epoxied in May.
• GCYFL meeting:
  • 4^th grade field goals- Live during playoffs
  • Mercy rule: No rule unless losing coach files a complaint
  • 6^th grade will no longer have a weight limit.
  • Book checks
    • Books need to be at the field 30 minutes before each game.
  • If an assistant coach is ejected, the head coach will also be ejected.
  • If a family member of a player is kicked out of a game, the player will also be removed.
• Huddle game film is open for all grades.
  • $200
• Schedules- We should have five home games, but that has not been finalized.
• Binder medical forms are on the website.

 

Motions to accept President’s Report:  1^st- Christina McCoy    2^nd- Andrea Rahm

 

 

1st Vice President’s Report:  

 

• Clean up day was a success.
  • Storage area cleaned out.
  • LED lights were installed.
  • We will have more clean-up days in May.
• We have been proactive in purchasing candy that normally sells out.
• The volunteer raffle is set up and good to go.

 

 

Motions to accept 1^st VP report: 1^st- Desmon Gault 2^nd- Bekah Galloway

 

2^nd Vice President’s Report:

 

• Cheer is now closed. 142 registered.
  • K/1- 32
  • 2^nd- 21
  • 3^rd- 32
  • 4^th-24
  • 5^th- 19
  • 6^th-12
• Football will close on June 1^st. 132 are currently registered.
  • K/1-15
  • 2^nd- 25
  • 3^rd-29
  • 4^th-21
  • 5^th-10
  • 6^th-31

 

Motions to accept 2^nd VP report:  1^st- Bekah Galloway   2^nd-Christina McCoy

 

 

Treasurer’s Report:

3/21/22-4/24/22

• Beginning balance= $92,800.37
• Ending balance= $94,313.30
• Income:
  • Registration- $2285

 

• Expenses:
  • Liberty mutual- $570 for GCYFL
  • Home Depot- $202.07 for field supplies

 

Motions to accept Treasurer’s report:  1^st- Desmon Gault     2^nd- Christina McCoy

 

 

 

Secretary’s Report:

• The next meeting will be held on May 22, 2022 at 7:00 p.m. This meeting will be in person at the high school.

 

Motions to accept Secretary’s report:  1^st- Christina McCoy 2^nd- Andrea Rahm

 

 

Cheerleading Report:  

• Consignment sale will be held from May 2^nd-4^th.
• Coaches shirts have been ordered.
• May 13^th- Uniform fittings.

 

Motions to accept Cheerleading report:  1^st- Desmon Gault    2^nd- Andrea Rahm

 

Football Director’s

• Ten ½ block pads are in.
• Ordered 11 more helmets and 17 pairs of pants.
• Desmon Gault will be the equipment manager.

 

Motions to accept Football Director’s report:  1^st- Andrea Rahm   2^nd- Christina McCoy

 

 

Committee Updates:

• Disciplinary- No updates.
• Fundraising-
  • Old jerseys and cheer jackets will be sold at games.
  • Inflatable tunnel?
• Competition Committee
  • Need to fill

 

Old Business:

• Still waiting to develop competition committee.
• Approval of motion to purchase large Loveland flag and an American flag
• Announcer- Looking to find student that could use community service hours.

 

 

 

New Business:

• Coaches shirts
• Volunteer lanyards
• Amend by-laws for team size.
  • Current- 38
  • K/1-3rd: Change to 34
  • 4^th-6^th- Keep at 38 (team by team)

 

Motions to Adjourn:

1^st- Christina McCoy

2^nd- Andrea Rahm

 

 

 

 

LYF Board Meeting Minutes

May 22, 2022    

 

Board Members in Attendance:

Grant Galloway (President), Doug Hyrne (1^st VP), Nikki Forster (2^nd VP), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Lynzi Beadle (Treasurer), Amanda Russ (Secretary), Tony Fields (Football Director), Gary Madison (Assistant Football Director)

 

Members in Attendance:

Rebekah Galloway, Brandan Sinclair, Shawn Richardson, Carolyn Thobaben, Kelly Clapp, Sheri Mackzum, Cathryn McDaniel, Barb Maxson, Randi Dyer, Amy Goldschmidt, Tanya Mills, Melissa Hendrix, Amber Arnold, Laurie Hyrne, Andy Lumpkin, Desmon Gault, Allen Brinker.

 

Online attendance: Chris Garvey, Sam Dunlop, Tracy Smithers.

 

Motions to Accept Previous Meeting Minutes:

1^st- Christina McCoy

2^nd- Gary Madison

 

 

President’s Report:

• Forest Hills disbanded and is now part of Anderson.
  • They will now have A, B, and C teams.
• Registration- Closed early due to numbers.
  • Hit 160
  • 5^th grade team- 3 not registered before close
    • They will be able to be added to team
  • Bought 41 helmets in off season
    • 3% growth estimate
    • 10-12-week lead time on helmets
    • 6 orgs reached out for helmets
    • This is why reg is closed early
  • Registration will not be opened back up. Did not expect to see this amount of increase in numbers.
  • Going forward, looking at ordering helmets for next year
    • Must be certified.
  • GCYFL meeting tomorrow
    • Helmets don’t need to be matching
    • Any important info will be sent through team snap
  • 21 players were on scholarship.

 

Motions to accept President’s Report:  1^st- Tanya Mills   2^nd- Bekah Galloway

 

1st Vice President’s Report:  

 

• Not much to report
• Will be working on concession over the next month
• Floors in bathroom are done
  • Walls will be painted
  • Looking like new facility

 

 

Motions to accept 1^st VP report: 1^st- Carolyn Thobaben        2^nd- Cordt Thobaben

 

2^nd Vice President’s Report:

 

• Football registration closed. 156 are currently registered. There were some duplicates that put number to 160. Adding 5^th grade inquires.
  • K/1- 18
  • 2^nd- 20
  • 3^rd-36
  • 4^th-28
  • 5^th-17
  • 6^th-37
• 146 cheer registered- 1^st time in LYF history
• 21 registered were on scholarship.
• New equipment policy
  • Equipment must be returned before being able to register for the next season.

 

Motions to accept 2^nd VP report:  1^st- Cordt Thobaben   2^nd- Desmond Gault

 

 

Treasurer’s Report:

4/25/22-5/22/22

• Beginning balance= $94,330.35
• Ending balance= $97,412.39
• Income: $4,340
  • Registration

 

• Expenses: $1,257.96
  • Pink poms $42.96
  • GCYFL $570
  • Taxes $595
  • 5013C $50

Motions to accept Treasurer’s report:  1^st-   Desmond Gault   2^nd- Tanya Mills

 

Secretary’s Report:

• The next meeting will be held on June 26, 2022 at 7:00 p.m. This meeting will be in person at the high school and online.
  • The 3^rd Sunday falls on Father’s Day
• Team coaches should be deciding team reps.
  • I will be scheduling a team rep meeting to go over paperwork and season events.
• Two LYF scholarships were awarded to Loveland Seniors.
  • Congratulations Rowan Strayer an Ethan Lund!
• Dick’s sponsorship request was submitted.

 

Motions to accept Secretary’s report:  1^st- Sheri Mackzum   2^nd- Andrea Rahm

 

 

Cheerleading Report:  

• Bows and uniforms have been ordered.
• Register for little cheer camp.
  • Aug 3-6

 

Motions to accept Cheerleading report:  1^st- Bekah Galloway   2^nd- Tanya Mills

 

Football Director’s

• There are still have 14 helmets missing.
• 41 more helmets were ordered.
  • 160 players max
• The back shed was almost moved to the front.
  • One will have all equipment
  • Other will hold practice stuff
• Need football sleds

 

Motions to accept Football Director’s report:  1^st- Desmond Gault   2^nd- Cordt Thobaben

 

 

Committee Updates:

• Disciplinary- No updates.
• Fundraising-
  • Join Amazon smiles, free money
    • Link to be put on FB, search LYF
  • Hang jerseys and cheer jackets to sell at games.

 

• Competition Committee
  • Need to fill

 

Old Business:

• Still moving forward to develop competition committee.
• Announcer- Looking to find student that could use community service hour
  • Reached out to principal- Getting back
• Shirts and lanyards will be ordered now that registration is closed.
• Motion to amend by law- Able to be split at 34
  • Motion passed

 

New Business

• Motion to split 3^rd grade team. They have 36.
  • Voted on and approved
  • 5/4 vote

 

Motions to Adjourn:

1^st-   Tanya Mills

2^nd- Bekah Galloway

 

 

 

 

LYF Board Meeting Minutes

June 26, 2022    

 

Board Members in Attendance:

Grant Galloway (President), Doug Hyrne (1^st VP), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Amanda Russ (Secretary), Gary Madison (Assistant Football Director)

 

Members in Attendance:

Bekah Galloway, Laurie Hyrne, Amber Arnold, Tanya Mills, Barb Maxson, Randi Dyer, Matt Behymer, Heather Rich, Shelby Hendy, Brian Doyle, Melissa Hendrix, Carolyn Thobaben, Christopher Garvey, Desmon Gault, Janet Rich, Chasity Haskamp, Cathryn McDaniel, Vanessa Miller, Tyler Rahm, Michael Pachmeyer

 

Online attendance: Brandan Sinclair, Tracy Smithers, Sheri Mackzum, Elizabeth Garvey, Michelle Wombles, Cordt Thobaben

 

Motions to Accept Previous Meeting Minutes:

1^st-   Bekah Galloway

2^nd- Tanya Mills

 

 

President’s Report:

• Pre-season games
  • Bray Bowl at Little Miami
  • Grimes Bowl at Mason
• GCYFL schedules should be posted this week.
  • LYF to have five home games
• 3^rd grade split in two teams: Black and orange

 

Motions to accept President’s Report:  1^st- Desmon Gault 2^nd- Melissa Hendrix

 

1st Vice President’s Report:  

 

• We’ve been more focused on preparation for the season since baseball is over.
• Laurie has ordered and we received our first candy order.
• Concession has been painted and looks great.
• Toilets have been installed and the bathroom remodel is coming along fine.
• Weeds have been pulled and some mulch has been put down in the flower bed around concession building.
• Some maintenance has been done on the building
• A lot has been done, but there’s still a lot to do before the 1st game!!
• We have five home games and will need parents involved. Volunteers will help make things run smoother and easier on everyone.
• We will review sign-ups for a concession report.
• We will track sign-ups, what team their child is on with football and cheer, and create a report after game day.
  • Report will be sent to team reps and cheer reps.
  • They can use the reports to email their teams and squads.
  • We will have a check-in and out for volunteer paperwork.
  • Each time someone volunteers, they will get their name entered to win a $100.00 gift card to Dick’s.
    • One for football one for cheer. Also
    • The person that volunteers the most will get a $50.00 gift card to Dick’s.

 

Motions to accept 1^st VP report: 1^st- Andrea Rahm   2^nd- Amanda Russ

 

2^nd Vice President’s Report:

 

• Registration closed. Nothing new to report.

 

Motions to accept 2^nd VP report:  1^st- Tanya Mills   2^nd- Desmon Gault

 

 

Treasurer’s Report: via Grant

5/22/22-6/26/22

• Beginning balance= $96,216.83
• Ending balance= $62,688.30
• Income: $1,673
  • $965- Registration
  • $212.50- Returned supplies

 

• Expenses: $32,212.02
  • $215.4- 3^rd grade draft t-shirts
  • $1,430- Cheer bows
  • $2,829.70- Riddell Football Equipment
  • $449.32- Concession candy
  • $14,014.60- Football jerseys
  • $6.96-Stamps
  • $1214.58- Bathroom repairs
  • $202.81- Paint for concession
  • $339- Insurance
  • $216- Annual expense-PO Box
  • $969.81-Epoxy for bathroom renovation
  • $10,323.84- Initial order for helmets/equipment

Motions to accept Treasurer’s report:  1^st- T McCoy      2^nd- Amanda Russ

 

Secretary’s Report:

• The next meeting will be held on July 17, 2022 at 7:00 p.m. This meeting will be in person at the high school and online.
• Youth night will be held August 19^th.
• Dick’s coupon weekend- July 8-11^th
  • 20% off with coupon
  • Get any extra gear needed before practice starts on Monday.
• We received $1180 in rewards back from Dick’s.
  • $300 cash card
  • $250 Equipment gift card
  • $630 in bonus gift certificates
• Weigh-ins will be held at LYF on Thursday July 21^st.
  • Make-ups will be held August 7^th at Redline.

 

Motions to accept Secretary’s report:  1^st- Desmon Gault    2^nd- Bekah Galloway

 

 

Cheerleading Report:  

• Bows and uniforms have been ordered.
• Register for little cheer camp.
  • Aug 2^nd from 6-8
• 3^rd grade football is splitting. 3^rd grade cheer will not.

 

Motions to accept Cheerleading report:  1^st- Doug Hyrne   2^nd-  Tanya Mills

 

Football Director’s via Grant

• Equipment handouts scheduled.
  • July 6^th
    • 6^th grade at 6 p.m.
    • 2^nd grade at 7:30 p.m.
  • July 7^th
    • 3^rd grade black at 5:00 p.m.
    • 3^rd grade orange at 6:00 p.m.
    • K/1 at 7 p.m.
  • July 8^th
    • 4^th grade at 6:00 p.m.
    • 5^th grade at 7:30 p.m.
  • Last order of pants has been received.
    • Pants total=190
  • Current helmet total=166
    • Does not count 13 left that need painted or 11 still not received
  • Shoulder pad total=226
  • We will need to discuss growth rate for future Riddell orders.

 

Motions to accept Football Director’s report:  1^st-  Andrea Rahm   2^nd-  T McCoy

 

 

Committee Updates:

• Disciplinary- No updates.
• Fundraising-

 

• Competition Committee
  • Need to fill

 

Old Business:

 

New Business

• LYF is no longer able to participate in homecoming parade. 5^th and 6^th grade will still be able to join.
  • LAB president Meredith Dewitt and other board members came to discuss decision. No changes were made.

 

Motions to Adjourn:

1^st-    Tanya Mills

2^nd-  Amanda Russ

 

 

 

 

LYF Board Meeting Minutes

July 24, 2022     

 

Board Members in Attendance:

Grant Galloway (President), Doug Hyrne (1^st VP), Nikki Forster (2^nd VP- virtual), Lynzi Beadle (Treasurer), Christina McCoy (Cheer Director), Andrea Rahm (Assistant Cheer Director), Amanda Russ (Secretary), Tony Fields (Football Director), Gary Madison (Assistant Football Director)

 

Members in Attendance:

Bekah Galloway, Laurie Hyrne, Amber Arnold, Melissa Hendrix, Desmon Gault, Shawn Richardson, Andy Lumpkin, Sheri Mackzum

 

Online attendance: Brandan Sinclair, Tracy Smithers, Sheri Mackzum, Elizabeth Garvey, Michelle Wombles, Cordt Thobaben, Carolyn Thobaben, Tony Mackzum, Chris Garvey, Stephanie Wheeler, Nicole Werner, Randi Dyer, Ryan Beadle, EG (Guest?)

 

Motions to Accept Previous Meeting Minutes:

1^st-   Bekah Galloway

2^nd- Desmon Gault

 

 

President’s Report:

• We have a lot going on at the field.
  • Remodels have been done and field coming together
• Game day plan and operations
  • Moving home team back to press box side
    • No spectators will be on the press box side
  • Two more sets of 3-tier bleacher were purchased.
    • One put on far side for visiting cheer squad
  • Big bleachers will be split between home and visitors.
    • Cheer will be on the 40-yard line
  • Game day plans have been sent to the GCYFL.
    • Home warm-up area will be by the playset
    • Away warm-up area will be on the side of the field
    • Parking lot by the playset will be handicap only
  • Sign-up Genius for announcers
  • Referee fees went up $15 this year.
    • $55 each
    • Three refs for each game
  • Entry fees
    • $5 General
    • $2 Student
    • 12 and under are free
  • Heat index guidelines
    • Use GCYFL approved app
    • OSHA-NIOSH safety tool
  • Preseason game schedules
    • July 30^th @ Northwest
    • July 31^st @ Little Miami – Bray Bowl
    • August 7^th @ Mason- Grimes Bowl
      • K/1 @ 8:30
      • 2^nd @ 9:0
      • 3^rd orange @ 10:30
      • 3^rd black @ 11:30
      • 4^th @ 12:30 and 1:30 (two games)
      • 5^th @2:30
      • 6^th @ 3:30/ 6^th B @ 4:30
    • Kudos to Tony for awesome work getting equipment and ready for the season!

 

Motions to accept President’s Report:  1^st- Desmon Gault   2^nd- Lynzi Beadle

 

1st Vice President’s Report:  

 

• We have continued to work on concessions and remodel.
  • Still need some field clean-up
  • Door knobs and fire extinguishers replaced
  • Ice machine schedule to be worked on
  • Charging station for radio
  • Leaky sink fixed
  • Windows refaced
  • A/C unit cleaned up
  • Weeds pulled/Landscaping mulched
  • Mats pressure washed
  • Old shed was moved- Thank you Ready to Roll!!
  • Counters and vanities replaced
  • New bleachers
• Laurie has prepped and ordered product
• Sign-up genius for concession volunteers will go out each week.
  • One link for each week
  • Parents required to fill two slots per player
  • Letter being sent out through Team Snap to explain how shifts work
  • Reports will be sent to team reps
  • Pick up games will require extra volunteers.
    • Parents can take advantage if they aren’t able to be there on a Saturday
  • Takes a village!! We need people to step up!

 

Motions to accept 1^st VP report: 1^st- Melissa Hendrix     2^nd- Laurie Hyrne

 

2^nd Vice President’s Report:

 

• Final Football Total= 164 after drops and refunds

 

Motions to accept 2^nd VP report:  1^st- Bekah Galloway   2^nd- Amanda Russ

 

 

Treasurer’s Report:

6/26/22-7/24/22

• Beginning balance= $62,688.30
• Ending balance= $49,439.60
• Income: $1,562.67
  • $1,500- Sponsorships
  • $62.67- Kroger Fundraiser

 

• Expenses: $14,825.00
  • Concessions and field maintenance
  • $1,000.95- Cheer banners and equipment
• Extra $10k was spent from original budget.
  • New grill, signs, bleachers, PA system, chains & markers, trim & windows

 

Motions to accept Treasurer’s report:  1^st- Bekah Galloway      2^nd- Amanda Russ

 

Secretary’s Report:

• The next meeting will be held on August 24, 2022 at 7:00 p.m. This meeting will be in person at the high school and online.
• Youth night will be held August 19^th.
  • Rosters will be needed.
• We received all rewards from Dick’s. Total of $1180.
  • $300 cash card
  • $250 Equipment gift card
  • $630 in bonus gift certificates
• Weigh-ins went well.
  • Make-ups will be held August 7^th at Redline.

 

Motions to accept Secretary’s report:  1^st- Desmon Gault    2^nd- Doug Hyrne

 

 

Cheerleading Report:  

• Cheer uniforms are in.
• Team bows will be in this week.
• Lil Cheer Camp
  • Aug 2^nd from 6-8
• Cheer coach clinic
  • 11^th
• Team pictures will be held August 8-11^th.
  • Dates and times have been put in Team snap.
• Youth night on August 19^th.
  • K/1-3 will cheer the first quarter.
  • 4-6 will cheer the first half
  • Tickets are sold online and can be purchased the Wednesday before the game.

 

Motions to accept Cheerleading report:  1^st- Bekah Galloway   2^nd- Lynzi Beadle

 

Football Director’s

• Jerseys were shipped out on 7/17 and 7/18.
  • These are coming from the Philippines.
  • Hoping to have for the scrimmages.
    • If not, players can wear old jerseys.

 

Motions to accept Football Director’s report:  1^st- Bekah Galloway   2^nd- Amanda Russ

 

 

Committee Updates:

• Disciplinary- No updates.
• Fundraising- We will have the lemonade stand and cookies back.
  • Shout outs
  • Selling old jerseys found
• Competition Committee
  • Need to fill

 

Old Business:

• Homecoming parade participation
  • Working on doing something different.
  • More to come!

 

New Business

• Kudos to the board!
  • The more involved we are, the better our org gets!
  • Facility wise we are better
    • Concessions is killing it!
  • Equipment is killing it!

 

Motions to Adjourn:

1^st-   Bekah Galloway

2^nd- Sheri Mackzum